Monitoring and Data Management Associate (G6)

Background:

The work of the Programme Office in Bishkek (POiB) focuses on a range of security issues from countering terrorism, border security and transnational threats such as human trafficking, to developing the country’s regions, strengthening efforts to combat corruption on all levels, as well as supporting the reform of the justice sector, implementation of election reform, gender equality and building open and resilient societies.

The post is located in the Programme Co-ordination Unit (PCU) within the Office of the Head of Mission (OHoM). The Unit is responsible for coordinating the Office’s programme planning, implementation, monitoring, evaluation and reporting processes in line with the OSCE regulatory framework, the Programme Outline, the Unified Budget and Results-Based Management principles. The PCU supports the development and implementation of the Office’s Unified Budget (UB) and Extra-Budgetary (ExB) portfolio, facilitates programme coordination across departments, and prepares management reports, analytical products and strategic planning documents. The Unit provides technical guidance on programme management, ensures the consistent application of the OSCE Project Management Cycle and Results-Based Management methodologies, supports donor coordination and resource mobilization efforts, and contributes to strengthening programme management practices and the effective delivery of the Office’s objectives.

Main purpose:

To contribute to the quality control of programme and project planning, monitoring, and reporting on programmatic implementation, including the drafting of programme budget and reporting documents. The incumbent supports the collection, analysis, and management of project data and information, and provides administrative support to ensure the effective implementation of programme activities.

Working under minimum supervision, the Monitoring and Data Management Associate provides substantive support to programme coordination, UB and ExB documentation, monitoring, evaluation and learning (MEL), and information and data management. The incumbent contributes to the revision and editing of project documents and reports, maintains data management systems, and liaises with relevant project personnel.

Work relationships:

The Monitoring and Data Management Associate reports directly to the National Planning and Co-ordination Officer (NP2), while the Senior Policy and Planning Adviser (S3) acts as the second-level supervisor.

The incumbent collaborates with other units within OHoM and all thematic departments to provide guidance on projects submitted for review, and with the Fund Administration Unit (FAU) to seek clarification on applicable OSCE Common Regulatory Management System (CRMS) provisions related to projects. The incumbent also maintains communication with relevant units of the OSCE Secretariat responsible for monitoring and evaluation. In addition, the incumbent supports the National Planning and Co-ordination Officer in the coordination and communication of programmatic activities, with a particular focus on monitoring, evaluation, and learning (MEL) across all POiB departments.

Tasks and Responsibilities:

Under the overall supervision of the National Planning and Co-ordination Officer (NP2), the successful candidate will be tasked with the following duties:

1. Supports the National Planning and Co-ordination Officer in programme and project management, monitoring, evaluation, project data collection, and coordination tasks; contributes to ensuring quality control and compliance with established OSCE project management standards, procedures, reporting requirements, and deadlines.
2. Assists the National Planning and Co-ordination Officer in reviewing and editing project documents (project concepts, proposals, amendments, and notes) and reports, as well as in preparing inputs for Unified Budget cycle documents (Programme Outline, Unified Budget Proposal narrative, and Programme Budget Performance Report).
3. Collects, registers, maintains, and reports on information and documentation related to programmatic activities and their contribution to programme objectives, through liaison with relevant programme staff. Reports to the National Planning and Co-ordination Officer on departmental needs and progress, and discusses findings to identify implications for the work of the Office, including the rationale and context of project activities. Identifies issues and proposes practical solutions; contributes to maintaining institutional memory by recording programme history; and updates databases related to project beneficiaries (disaggregated by age, gender, and diversity), geographic scope of implementation, progress on gender-sensitive indicators, and similar projects implemented by other international organizations.
4. Supports project personnel in the development of monitoring, evaluation, and learning (MEL) plans and reports, as well as in the use of MEL tools; collects, registers, and maintains information and documentation on donors; and assists in the coordination of the Office’s fundraising efforts.
5. Assists in conducting limited research and data collection related to specific projects or project activities, as requested by the National Programme Officers, including undertaking field visits as required;
6. Maintains, monitors, and updates an events calendar in close consultation with project teams across departments;
7. Translates project documents, such as project factsheets, from English into Kyrgyz and/or Russian, as required.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://bishkek.osce.org/ru.

Necessary Qualifications:

• Completed secondary education, supplemented by specialized training in statistics, data management, project management or other related fields;
• Minimum six (6) years of working experience (5 years with a first-level university degree or 4 years with a second-level university degree) in the field of monitoring, evaluation and learning, data management, or project administration, preferably in international organizations;
• At least one year of work experience in monitoring, evaluation and learning (MEL) and/or data management, experience in fundraising is an asset;
• Experience in project planning, implementation and reporting;
• Ability to collect and comprehend versatile information with the aim of performing appropriate analyses;
• Ability to conduct independent research and collect information from a variety of sources;
• Advanced computer literacy with practical experience in Microsoft Office applications.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Excellent oral and written communication skills in English and Russian/Kyrgyz languages.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1,318.42 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. 

Appointments are normally made at step 1 of the applicable OSCE salary scale. Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.