​Requisition ID: 8309 
Grade: G5 
Country: Austria 
Duty Station: Vienna 
Category: General Service/Admin. Support 
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 59,439.00 EUR 
Application Deadline: 16-Nov-2026, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.
THE APPOINTMENT IS LIMITED TO THE SPECIFIED PROJECT(S) ONLY AND DOES NOT CARRY ANY EXPECTATION OF RENEWAL.


UNIDO is fully committed to achieving and maintaining workforce gender parity and to fostering an open, accessible, inclusive and respectful workplace that values diversity, equal opportunity and a healthy work-life balance. UNIDO, therefore, welcomes and encourages applications from qualified candidates of underrepresented genders, candidates from less-represented regions or nationalities, and candidates with disabilities, for whom reasonable accommodation will be provided in accordance with applicable policies.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty and hunger reduction, inclusive and fair globalization and environmental sustainability.  The mission UNIDO, as described in the Lima Declarationadopted at the fifteenth session of the UNIDO General Conference in 2013, the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019 as well as the Riyadh Declarationadopted at the twenty-first session of UNIDO General Conference in 2025, is to promote and accelerate inclusive and sustainable industrial developmentin Member States. The relevance of this mission as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of inclusive and sustainable industrial development, however, applies to all SDGs.

The medium-term programme framework (MTPF) 2026 - 2029 is UNIDO’s core strategic document and it is in line with UNIDO’s Vision 2050. It sets a renewed vision to support Member States and shape their industries for development. The priorities include fair and sustainable global and regional supply chains, ending hunger through innovation and local value addition, renewable and clean energy, sustainable energy access and climate action. Cross-cutting priorities focus on industrial and economic policy advice, skills development, fostering digitalization and artificial intelligence, gender equality and the empowerment of women, supporting youth, promoting cleaner production and circular economy, and leveraging private sector investment and development finance.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards-related activities; and (iv) convening and fostering partnerships for knowledge and technology transfer, investment mobilization, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Sub-regional Offices and Country Offices.

The Directorate of Corporate Services and Operations (COR), headed by a Managing Director, is responsible and accountable for the management of UNIDO’s human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate. The Directorate oversees a full range of corporate services to meet the support needs of the Organization, acts as a custodian for corporate management policies, and promotes a culture of cooperation, service orientation and corporate excellence throughout the Organization to deliver efficient and effective high-quality work and enable tangible impact on the ground to achieve ISID worldwide.

The Directorate manages the functions of the Ethics and Accountability Unit (COR/EAU), the Risk Management and Compliance Unit (COR/RCU), the Divisions of Financial Resource Management (COR/FIN) and Human Resources Management (COR/HRM), as well as the following Services: Procurement Services (COR/PRO); Digitalization, Innovation and TC Optimization Services (COR/DIT); Facility Management Services (COR/BMS); and Asset Management and Logistics Services (COR/AML). The Directorate also manages personnel security and safety matters. The Directorate ensures close coordination and collaboration among the Divisions as well as with relevant organizational entities in all Directorates across the Organization.

The Division of Human Resource Management (COR/HRM) is responsible for developing and implementing UNIDO’s human resources strategy, which underpins the success of the Organization, by providing a modern, people-focused framework that enables UNIDO’s workforce to contribute to its maximum. As an integral part of COR/HRM, COR/HRM/PEO/OPP supports workforce planning and provides statutory services to staff members employed under the staff regulations and rules as well as the administration of personnel under other contractual modalities.

  1. Project/Programme Context

In support to the goals of the African Continental Free Trade Area (AfCFTA) and within the framework of the ongoing European Union (EU) - African Union (AU) partnership, the EU (DG INTPA) approved the Action Document for the programme entitled ‘’Africa Trade Competitiveness and Market Access Programme (ATCMA), in the amount of EUR 205 million in November 2022 financed under the Neighbourhood, Development and International Cooperation Instrument (NDICI). ATCMA will be developed through several regional components, building on existing or previous regional programmes (WACOMP in West Africa, MARKUP in East Africa, PIQAC in Central Africa, RECAMP and SIPS in Southern Africa. A single framework Action will ensure a structured approach and coherence between the different continental and regional components of the Programme, connect all these components, and maximise their coherence and joint impact with a common view to contribute to the AfCFTA and economic integration.

The overall focus of the Programme is on mature value chains in Sub-Saharan Africa, with market access challenges, through two pillars:

  1. Supporting countries to benefit from trade opportunities by enabling them to conform with standards and technical regulations, requiring quality infrastructure and conformity assessment services: The programme will help the African countries to benefit from trade opportunities by being able to conform with standards and technical regulations, which requires establishing efficient testing, certification and accreditation mechanisms that conform to the requirements of the SPS and TBT agreements and benefit from international recognition.
  2. Maximizing MSME export potential and access to new markets by overcoming constraints or developing enablers like value addition, and export capacities: In order to maximise MSMEs export potential and support them to enter new markets, the Programme will also address other market access constraints or enablers: enhance value addition and export capacities through marketing, labelling, branding strategies, sustainability and environmental issues, technology transfer and processing for export, business promotion through market linkages and capacitate trade and investment support institutions. Support will be provided both at institutional and policy level, as well as at private sector level, with a primary focus on selected key export-oriented regional priority value chains. Particular focus on intra-African exports as well as exports to the EU will be given, so regions can fully exploit their trade-driven growth potential, with a view to contribute to sustainable growth and jobs creation.

The Overall Objective (Impact) of ATCMA is to contribute to increase sustainable intra-African and EU-Africa trade.

The Specific(s) Objective(s) (Outcomes) of this Action are:

  1. Enhanced market access for selected value chains
  2. Enhanced export competitiveness for SMEs in selected value chains

The Outputs to be delivered by this Action are:

1.1 Market access barriers are identified and reduced

1.2 Quality compliance and standards are strengthened

1.3 Facilitate a value-chain revision mechanism

2.1 Enhance value addition and diversification

2.2 SME capacities and opportunities for business and export are enhanced

The ATCMA Programme will contribute in particular to SDG 8 (Promote inclusive and sustainable economic growth, employment and decent work for all) as well as to SDG 9 (Build resilient infrastructure, promote sustainable industrialization and foster innovation), SDG 12 (Responsible Consumption and Production) and SDG 5 (achieve gender equality and empower all women and girls).

Coordination among the continental and regional components will be ensured throughout the overall programme implementation.

ATCMA Programme is covered by UNIDO through the following projects:

  • 240112 - Africa Trade Competitiveness and Market Access Programme (ATCMAP) - Continental component
  • 240104 - Africa Trade Competitiveness and Market Access Programme (ATCMAP) - Economic Community of West African States (ECOWAS) Programme
  • 240108 - Africa Trade Competitiveness and Market Access Programme (ATCMAP) - Common Market for Eastern and Southern Africa (COMESA) regional programme
  • 240111 - Africa Trade Competitiveness and Market Access Programme (ATCMAP) - Economic Community of Central African States (ECCAS)
  • 240325 - Africa Trade Competitiveness and Market Access Programme (ATCMAP) - SADC Regional Programme
  1. Functional Responsibilities

The Human Resources Assistant will work under the direct supervision of the Unit Head, COR/HRM/PEO/OPP, and in close collaboration with the colleagues from TCS/SME (ATCMA Lead Division) and the Associate Human Resources Officer in COR/HRM/TMG/TPA who supports the ACTMA Programme.

The Human Resources Assistant will support the administration of appointments/contracts of personnel hired under the ACTMA Programme, including but not limited to:

  • Preparing cost estimates for appointments/contracts in consultation with COR/FIN
  • Preparing offers of appointment and letters of appointment for staff hired under the ACTMA Programme
  • Supporting the onboarding and offboarding of personnel hired under the ACTMA Programme
  • Supporting official travel for personnel hired under the ACTMA Programme
  • Preparing Personnel Action Forms for staff hired under the ACTMA Programme
  • Certifying requests for issuance of UNLPs, legitimation cards, grounds passes, family certificates and other similar
  • Processing contractual benefits and entitlements for staff and consultants hired under the ACTMA Programme
  • Monitoring the contractual status of personnel hired under the ACTMA Programme and initiating timely actions and correspondence
  • Briefing new personnel hired under the ACTMA Programme, and providing guidance to such personnel on any matters related to their contractual conditions of service
  • Monitoring annual leave and sick leave entitlements of personnel hired under the ACTMA Programme
  • Monitoring the completion of performance management related documentation for personnel hired under the ACTMA Programme
  • Filing relevant materials in the electronic Official Status File system
  1. Minimum Organizational Requirements

Education

Completed higher secondary education. High school diploma or equivalent is required.

Work Experience

  • A minimum of five (5) years of relevant working experience in fields related to human resources / business administration / public administration is required. If in possession of a first-level university degree or higher, the minimum of 3  years of relevant work experience is required.
  • Experience in handling benefits, entitlements, and contract administration, including the application of staff rules, regulations and practice in an international organization and multicultural environment, or in the UN system is required.
  • Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and skilled in using internet-based tools is required.
  • Experience in and knowledge of SAP or a similar ERP system is desirable

Language Skills

Fluency in written and oral English required. Fluency in or working knowledge of other UN languages (Arabic, Chinese, French, Russian, Spanish) is an asset.

  1. Core Values, Behaviours and Functional Competence

Core Values

EXCELLENCE – Deliver high-quality results; continuously improve performance

INTEGRITY – Uphold ethical standards; act transparently and responsibly

INCLUSION – Promote respect, diversity, and fairness

HUMILITY – Show self-awareness; value others’ contributions

HUMANITY – Act with compassion; align work with sustainable development

Core Behaviors 

CONNECT & COLLABORATE - Build trust through communication and teamwork; Share knowledge and embrace diversity

ANALYSE & PLAN - Use data and evidence for decision-making; Plan proactively and prioritize effectively

DELIVER RESULTS WITH POSITIVE IMPACT - Take ownership and deliver quality outputs; Align work with UNIDO mission and objectives

LEARN AND DEVELOP - Continuously develop skills; Seek feedback and share knowledge

ADAPT AND INNOVATE - Respond flexibly to change; Embrace innovation and new approachess

Functional Competence 

Continuously develop and maintain expertise

Stay informed of industry trends and best practices

Apply knowledge to improve results and decision-making

Adopt new tools and technologies

Take ownership of professional development

Integrity, Respect and Inclusion

UNIDO is committed to maintaining the highest standards of integrity, professionalism, diversity, inclusion and mutual respect. Employees of UNIDO are required at all times to uphold the highest standards of integrity, professionalism and respect for diversity. UNIDO prohibits all forms of sexual misconduct, abuse of authority, and discrimination.

Through people-centred policies, UNIDO supports its personnel in balancing professional and personal responsibilities through flexible working arrangements while maintaining the efficiency and effectiveness of its operations worldwide.

Application Process

Applications must be submitted online through the UNIDO Online Recruitment System. Only candidates under consideration at an advanced stage of the selection process will be contacted. Selected candidate(s) may be required to disclose financial and other personal interests in accordance with UNIDO regulations. The Director General reserves the right to appoint at a level lower than that advertised.

For information on how to apply, please visit the UNIDO Careers Portal.

Recruitment Fraud Warning

UNIDO does not charge any fees at any stage of the recruitment process, including application, interview, testing, training or processing. All vacancies are advertised exclusively through official UNIDO channels. If you are contacted by individuals or organizations requesting payment in connection with a UNIDO vacancy, please disregard the request and report it to recruitment@unido.org.

Salary Information

Information on the UN common system salary scale and benefits is available on the International Civil Service Commission (ICSC) website.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.