Office Assistant (Driver)

Job Description

Country office of the International Organization for Migration is looking for his/her Office Assistant (Driver). The successful candidate will be based in Santiago de Chile, needs to have work permit in the country and must have his/her local valid driver's license. Under the overall supervision of the Chief of Mission (CoM) in Chile; and, in collaboration with the Resources Management units, and Programs units in Chile, the successful candidate will be responsible for office support in general and driving services for the Mission.  

Responsibilities

1. Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation; 

2. Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;

3. Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;

4. Set up and maintain office files and reference systems according to standard procedures;

5. Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems; 

6. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.

7. Assist with arranging for travels: organize transport, logistics, accommodation, documents;

8. Ensure availability of office supplies and appropriate maintenance of office equipment; and,

9. Provide driver services to the office, including car maintenance controls and car logs for all travels.

10. Provide support for transit assistance at the airport.

11. Perform other duties as required.

Qualifications

• High school diploma with three years of relevant experience; or,

• Bachelor’s degree in Business Administration or related fields from an accredited institution with one year of relevant professional experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
• Attention to detail, ability to organize paperwork in a methodical way; 
• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Required Skills

• Solution oriented
• attention to detail
• client oriented
• cumputer skills
• teamwork

Job info