VACANCY NOTICE FOR TEMPORARY AGENT SELECTION
| Job title (same as on the job description) | Administrative Assistant |
|---|---|
| Reference | DEFIS/COM/2026/2010 |
| Application deadline | 19.11.2026 - 12.00 (Brussels time) |
| Directorate-General (full name) | Directorate-General for Defence Industry and Space (DG-DEFIS) |
| Unit | C.1 – Security Action for Europe |
| Place of assignment | Brussels |
| Grade range | AST1/3 |
| Domain | Defence Industry |
| Contract type | Temporary Agent 2b |
About us (“We are”)
The mission of Unit C1 is to:
- Implement the Security Action for Europe Instrument providing financial assistance to Member States for urgent and major public investments in the European defence industry;
- Ensure effective implementation of the Security Action for Europe Regulation and compliance with its conditions for providing financial assistance to Member States;
- Coordinate with other units within DG DEFIS and relevant stakeholders to ensure coherent implementation of the Security Action For Europe in the context of broader EU defence initiatives.
About the role (“We propose”)
If several positions are advertised for similar job profiles, please add the number of vacant jobs. The position[s] will consist of [explain sufficiently in detail]:
The proposed Administrative Assistant job is composed of varied and challenging tasks. The future colleague will support the implementation of the SAFE Regulation, notably its decision-making process and interinstitutional and Member State relations. Duties include general administrative support to the Head of Unit and colleagues of Unit C1: monitoring deadlines, document management (ARES, e-DOMEC), support with HR-related files (Sysper), consolidation of briefings (BASIS), coordination of legislative procedures and Inter-service Consultations (DECIDE), preparation of missions (MiPS), translations (ePoetry), handling Parliamentary questions and Access to documents requests and the organisation of meetings and events (AGM).
Qualifications, experience and skills (“We look for”)
(set criteria in terms of education, professional experience and personal qualities that the ideal applicant should have):
A dynamic, well-organised and proactive colleague, with a strong interest and motivation to work in a dynamic environment, offering in particular:
- excellent organisational skills and ability to deal with short deadlines;
- ability to use a wide range of IT applications and excellent computing skills;
- knowledge of ARES, BASIS, DECIDE, MiPS and Sharepoint;
- ability to work autonomously but also with a strong sense of teamwork;
- discrete and able to handle sensitive information.
SECURITY CLEARANCE: The successful candidate will be required to undergo security vetting if she or he does not already hold security clearance at an appropriate level (Secret UE/EU secret), in accordance with the relevant security provisions.
How to express your interest?
You should send your documents in a single pdf in the following order:
- your CV
- completed application form. Please send these documents by the publication deadline to DEFIS-C-HR@ec.europa.eu indicating the selection reference DEFIS/COM/2026/2010 in the subject.
No applications will be accepted after the publication deadline.
Eligibility
For eligibility please consult this page with all the information needed.