Project Support Officer

US$ 43,144 net per annum, plus post adjustment (currently US$ 32,962). Salary is free of income tax in the United Kingdom.

Under the overall supervision of the Head of Climate and Clean Air Implementation (the Head), and the general oversight of the Deputy Director for Maritime Development, the incumbent will provide coordination, administrative and financial support for the planning, implementation, monitoring and reporting of climate and clean air-related technical cooperation activities. The incumbent, in relation to coordination tasks, will in particular support cooperation across relevant projects and initiatives, facilitate strategic collaboration with other IMO divisions, and serve as the day-to-day liaison focal point for climate and clean air implementation matters with the Marine Environment Division (MED).

1. Support the Head in their efforts of coordination, implementation and monitoring of Climate and Clean Air-related technical cooperation projects, programmes and initiatives, including activities supporting implementation of the 2023 IMO GHG Strategy, reduction of air pollution from ships, alternative fuels, energy efficiency, just transition and related areas.
2. Assist in the review of project workplans, budgets, progress reports, donor reports, project implementation reviews and other programme management documentation, ensuring compliance with IMO rules, procedures and donor requirements.
3. Support programming and enter into IMO’s internal system (SAP) new activities in this thematic area, with undertaking coordination on activity specifics if need be with relevant other Divisions, such as MED.
4. Support the organization and delivery of outputs envisioned from IMO internal coordination meetings, monitor and continuously update climate and clean air planning folder, as well as climate and clean air implementation thematic site of IMO;
5. Organize missions of the head and support her with coordination with beneficiaries, consultants, implementing partners and donors, as need be, in areas which are related to all projects, relevant for whole theme.
6. Support coordination and information-sharing across climate and clean air-related projects and initiatives implemented by the Division, ensuring synergies, consistency and alignment of activities and outputs and consistency with technical priorities of MED.
7. Assist the Head of Section in their role as the day-to-day focal point for coordination with the Marine Environment Division on implementation-related matters, facilitating information exchange and supporting alignment between IMO's normative and technical cooperation work.
8. Assist the Head in maintaining engagement with Member States, regional organizations, implementing partners, donor agencies, financial institutions, academia, industry representatives and other stakeholders involved in climate and clean air implementation activities.
9. Support programming and planning in climate and clean air, as well as projects sustainability efforts through the preparation of background materials, needs assessments, project concepts, as required.
10. Assist in the collection, analysis and dissemination of information, lessons learned and good practices related to maritime decarbonization and clean air initiatives, contributing to knowledge management and reporting activities and coherent messaging across implementation support initiatives, activities and projects and regularly update relevant IMO and projects websites in collaboration with IMO’s Office of Communications (OCO).
11. Support the preparation of inputs for IMO Committee meetings, strategic planning exercises, briefing notes, divisional work plans, reports, evaluations and other related strategic processes, documents related to climate action and clean air.
12. Perform other duties as assigned.

a) Integrity: Demonstrates the values of the IMO through daily actions and behaviours. Acts with integrity and professionalism, placing the interests of the Organization above personal gain.
b) Professionalism: Solid knowledge of project management, budgeting, climate change, and clean air initiatives. Applies strong analytical and research skills, with the ability to use diverse information sources effectively. Possesses a good understanding of the IMO 2023 GHG Strategy and related implementation support for developing countries.
c) Respect for Diversity: Works effectively and respectfully with individuals from diverse backgrounds, fostering an inclusive and collaborative working environment. Treats all people with dignity and respect, values differing perspectives, and demonstrates cultural awareness and sensitivity. Consistently applies an understanding of diverse viewpoints in daily interactions, decision-making, and the delivery of work.
d) Communication: Communicates clearly and effectively, both orally and in writing. Actively listens to others, accurately interprets information, and responds in a thoughtful and appropriate manner. Seeks clarification when needed through relevant questioning and demonstrates a genuine commitment to open, constructive, and two-way communication.
e) Teamwork: Demonstrates a collaborative and inclusive approach to achieving organisational goals by working effectively with colleagues and external stakeholders. Actively seeks and values the ideas, perspectives, and expertise of others, showing a genuine willingness to learn. Prioritises team objectives above personal interests, fosters a respectful and supportive working environment, and consistently demonstrates an understanding and appreciation of diverse viewpoints in both daily interactions and decision-making.
f) Planning & Organizing: Based on the guidance received, develops clear and achievable objectives aligned with agreed strategic goals. Identifies and prioritizes key activities, adapting priorities as needed to meet changing requirements. Effectively allocates time and resources to ensure tasks are completed efficiently and within established deadlines.
g) Accountability: Takes responsibility for delegated assignments and carries them out in compliance with organizational policies, regulations, and procedures. Supports colleagues in achieving shared objectives, demonstrates accountability for own actions and shortcomings, and appropriately recognizes and shares team successes.

Fixed-term for one year (first year is probationary) with the possibility of further extension, subject to satisfactory performance and funding.