Job description

CTG overview

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:
•Staffing solutions and HR management services
•Monitoring and evaluation
•Fleet management and logistics
•Facilities management
•Sustainability and Communications Advisory
•Election monitoring and observation
•IT professional services
•Medical assistance

Visit www.ctg.org to find out more.

Overview of position

Under the direct supervision of the line manager (to be determined by the Service Provider itself), the Operation Assistant will undertake the following duties and responsibilities as listed in this TOR.

 Role objectives

Logistical, Administrative and Procurement Support

  • Organize and maintain office maintenance, systems, supplies and documentation.

  • Arrange and/or support the area coordinator in arranging travel means for official field visits to TPM staff.

  • Maintain an up-to-date inventory of office supplies and assets.

  • Ensure compliance with HR, administrative, logistical and procurement procedures and support audits or reviews when and where required.

Financial Support

  • Manage and/or assist the area coordinator in tracking expenses, processing petty cash and compiling supporting documents.

  • Assist the Service Provider’s HQ finance team in collecting, verifying and submitting invoices as well as preparing monthly financial reports.

HR Support

  • Manage and/or assist the area coordinator in maintaining personnel files and leave records.

  • Support the Service Provider’s HQ HR team in HR related aspects including but not limited to recruitment process and logistics, HR documentations, etc.


 Project reporting

This role reports to the line manager.

 Key competencies

  • Bachelor’s degree in business administration, Logistics, Procurement, Management, HR, or related field.

  • At least 3 years of relevant work experience in administration, procurement, logistics, HR or operation.

  • Strong communication, time management, organizational and multitasking skills.

  • Proficiency in Microsoft Office package (Word, Excel, Outlook, etc).

  • Ability to work independently, maintain confidentiality and meet deadlines.

 Team management

This role has no team management responsibility.

 Further information

Qualified female candidates are encouraged to apply for this role.

 Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility
· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.