Details
Mission and objectives
The United Nations Development Programme (UNDP) is the United Nations' global development network. UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results.
Context
The United Nations Development Programme (UNDP) is the leading United Nations organization committed to ending injustices of poverty, inequality and climate change globally. Working with a broad network of experts and partners in over 170 countries, UNDP helps nations build integrated and lasting solutions for people and the planet. UNDP has over the last 50 years been supporting the Government of Uganda to achieve sustainable development, create opportunities for empowerment, protect the environment, minimize natural and man-made disasters, build strategic partnerships and improve the quality of life for all citizens. The UNDP Uganda Communications and Partnerships Unit leads Country Office efforts to position UNDP as a development thought leader and trusted partner in Uganda, across the region and globally. The team plays a multidisciplinary role to produce communications materials and resources, deliver advocacy and visibility campaigns, enhance partner and donor relations, and contribute to resource mobilization and development cooperation efforts.
Task description
Under the overall guidance of the Resident Representative and the direct supervision of the HDP Nexus & Partnership Advisor, the Communications and Partnership Assistant will undertake the following tasks:
Communications, Digital Engagement and Campaign Support
• Support implementation of United Nations Development Programme (UNDP) Uganda’s communications, advocacy, outreach and visibility plans, in coordination with the Communications and Partnerships function and relevant programme teams.
• Support the planning and delivery of digital campaigns and public awareness initiatives that communicate programme priorities, development results and opportunities for engagement.
• Monitor online engagement, audience feedback and media/digital trends; compile basic analytics and contribute to periodic performance reports.
• Apply UNDP editorial, branding, accessibility, safeguarding and clearance requirements to communication products and content.
Development Storytelling and Multimedia Production
• Capture, edit and organize photographs and video footage from programme activities, field visits, events and partner engagements, ensuring appropriate consent and responsible use of images and information.
• Produce or support multimedia products including short videos, reels, infographics, podcasts, animations and other digital assets for different audiences and platforms.
• Support livestreams, webinars, virtual events and digital presentations, including preparation of scripts, visuals and technical coordination as required.
• Maintain an organized repository of approved photographs, videos, stories and other communication assets, with appropriate captions, metadata, consent records and usage information.
Graphic Design and Visual Communication
• Design and adapt communication and visibility materials, including brochures, flyers, posters, banners, presentations, factsheets, newsletters, reports, infographics and social media creatives.
• Support programme and project teams in developing clear, accessible and audience-focused visual materials that communicate results, evidence and key messages.
• Ensure products follow UNDP corporate identity, branding and partner/donor visibility requirements, and support quality assurance before publication or dissemination.
Partnership Communications and Stakeholder Engagement
• Provide logistical and communications support for engagement with development partners, United Nations entities, private sector actors, civil society, media and other stakeholders.
• Assist in preparing partner profiles, briefing notes, presentations, talking points, concept notes, partnership updates and other engagement materials.
• Support the coordination of partner meetings, consultations, launches, field visits, networking events and joint communication activities, including invitations, agendas, documentation and follow-up.
• Maintain and update stakeholder and media contact lists, engagement records and partnership communication information in accordance with applicable data protection and records-management requirements.
• Support follow-up on agreed communication and visibility actions with programme teams and partners, escalating issues or requests to the supervisor as appropriate.
Media Relations and Public Information Support
• Assist in drafting and editing press releases, media advisories, web stories, statements, media briefs and other public information products for review and clearance.
• Support media coordination during events, campaigns, field engagements and programme milestones, including media logistics and distribution of approved materials.
• Track relevant media coverage and compile media monitoring summaries, coverage records and basic analysis for the Communications and Partnerships function.
• Support the preparation of responses and background information for media or public enquiries, referring requests for official statements or sensitive issues to authorized colleagues.
Knowledge Management, Documentation and Reporting
• Document programme activities, lessons, innovations, results and partner contributions in formats suitable for communication, learning and knowledge sharing.
• Contribute content and visual materials for corporate and country office publications, annual and results reports, donor/partner reports, newsletters and knowledge products.
• Support the collection and verification of programme data, quotes, photographs and evidence for communications products, working with technical teams to ensure accuracy and appropriate attribution.
• Maintain communication workplans, content calendars, production trackers, archives and records; prepare updates on assigned communication and partnership-support activities.
Cross-cutting Support
• Work collaboratively with programme portfolios, projects, operations and United Nations communications colleagues to ensure coherent messaging and timely delivery of communication products.
Communications, Digital Engagement and Campaign Support
• Support implementation of United Nations Development Programme (UNDP) Uganda’s communications, advocacy, outreach and visibility plans, in coordination with the Communications and Partnerships function and relevant programme teams.
• Support the planning and delivery of digital campaigns and public awareness initiatives that communicate programme priorities, development results and opportunities for engagement.
• Monitor online engagement, audience feedback and media/digital trends; compile basic analytics and contribute to periodic performance reports.
• Apply UNDP editorial, branding, accessibility, safeguarding and clearance requirements to communication products and content.
Development Storytelling and Multimedia Production
• Capture, edit and organize photographs and video footage from programme activities, field visits, events and partner engagements, ensuring appropriate consent and responsible use of images and information.
• Produce or support multimedia products including short videos, reels, infographics, podcasts, animations and other digital assets for different audiences and platforms.
• Support livestreams, webinars, virtual events and digital presentations, including preparation of scripts, visuals and technical coordination as required.
• Maintain an organized repository of approved photographs, videos, stories and other communication assets, with appropriate captions, metadata, consent records and usage information.
Graphic Design and Visual Communication
• Design and adapt communication and visibility materials, including brochures, flyers, posters, banners, presentations, factsheets, newsletters, reports, infographics and social media creatives.
• Support programme and project teams in developing clear, accessible and audience-focused visual materials that communicate results, evidence and key messages.
• Ensure products follow UNDP corporate identity, branding and partner/donor visibility requirements, and support quality assurance before publication or dissemination.
Partnership Communications and Stakeholder Engagement
• Provide logistical and communications support for engagement with development partners, United Nations entities, private sector actors, civil society, media and other stakeholders.
• Assist in preparing partner profiles, briefing notes, presentations, talking points, concept notes, partnership updates and other engagement materials.
• Support the coordination of partner meetings, consultations, launches, field visits, networking events and joint communication activities, including invitations, agendas, documentation and follow-up.
• Maintain and update stakeholder and media contact lists, engagement records and partnership communication information in accordance with applicable data protection and records-management requirements.
• Support follow-up on agreed communication and visibility actions with programme teams and partners, escalating issues or requests to the supervisor as appropriate.
Media Relations and Public Information Support
• Assist in drafting and editing press releases, media advisories, web stories, statements, media briefs and other public information products for review and clearance.
• Support media coordination during events, campaigns, field engagements and programme milestones, including media logistics and distribution of approved materials.
• Track relevant media coverage and compile media monitoring summaries, coverage records and basic analysis for the Communications and Partnerships function.
• Support the preparation of responses and background information for media or public enquiries, referring requests for official statements or sensitive issues to authorized colleagues.
Knowledge Management, Documentation and Reporting
• Document programme activities, lessons, innovations, results and partner contributions in formats suitable for communication, learning and knowledge sharing.
• Contribute content and visual materials for corporate and country office publications, annual and results reports, donor/partner reports, newsletters and knowledge products.
• Support the collection and verification of programme data, quotes, photographs and evidence for communications products, working with technical teams to ensure accuracy and appropriate attribution.
• Maintain communication workplans, content calendars, production trackers, archives and records; prepare updates on assigned communication and partnership-support activities.
Cross-cutting Support
• Work collaboratively with programme portfolios, projects, operations and United Nations communications colleagues to ensure coherent messaging and timely delivery of communication products.
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