Description
Location: Syria, Idleb
Salary: £25,956 - £36,855
Hours: Full Time
Contract Type: FTC - 2 years
Reports To: Head of Partnerships and Donor Management
Indirect Reports: Programme Officers
Key Internal Contacts/Relationships: Programme Manager, Deputy Programme Manager, Donor Relations Manager, Programme Officers, Finance and Operations
Key External Contacts/Relationships: Donors, local partner organisations, national authorities, embassy representatives
Job Purpose: The Programme Officer will support the Head of Partnerships and Donor Management in developing and maintaining strategic partnerships and managing donor relations. The role focuses on supporting proposal development, partnership and contract management and coordinating the programme’s donor engagement strategy to ensure long-term sustainability and impact.
About HALO:
HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women.
Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence.
HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.
About the role:
The Programme Officer will support the Partnerships and Donor Management Team to maintain existing sources of funding as well as search for new funding opportunities. They will be part of a team that is managing donor requirements, priorities, including the production of timely, accurate and analytical reports and proposals for donors. They will ensure contract monitoring for ongoing projects based on project proposals, implementation plans, and donor reporting requirements.
Responsibilities:
Donor Contract Management
- Lead and understand all elements of a donor contract relating to reporting, visibility requirements and how HALO’s work is adhering to broader donor priorities.
- Support with comprehensive M&E systems that track the progress, outcomes, and impact of projects. Ensure that these frameworks align with donor requirements and project objectives.
- Build and maintain strong relationships with key donors, including institutional donors such as GFFO, Canada, Ireland, and Norway.
- Work closely with the finance and operations to ensure adherence to reporting requirements and to achieve contractual obligations.
- Track and analyse donor trends, ensuring timely and strategic engagement with new funding opportunities.
- Work alongside UK and US philanthropy teams to engage private donors, trusts, and foundations including representing the programme at high-level meetings and events.
Partnerships
- Assist in the identification and cultivation of partnerships with international and local stakeholders, including government agencies, INGOs, and private sector partners.
- Support in expanding and managing existing partnerships by fostering relationships and engaging in joint initiatives that align with organizational goals.
- Represent the organization in partnership-related forums and working groups to enhance visibility and influence.
- Find and analyse secondary data sources from the humanitarian sector in Syria to illustrate the need for HALO’s work with partners and to increase support for demining, recovery, and stabilisation projects.
Proposal Development and Fundraising
- Support the development and coordination of multi-year fundraising strategies with a focus on institutional donors, including the EU (various instruments), UN agencies, and other international donors.
- Collaborate with program teams to design, write, and review funding proposals that align with donor priorities and organizational objectives.
- Assist in the negotiation of contracts and funding agreements with donors.
- Oversee tasking and coordination of proposals and bids across programme staff.
- In cooperation with the UK and US philanthropy teams, draft concepts and proposals to secure restricted and unrestricted funds from untraditional private donors.
Other
- Contribute to internal communications and the roll-out of internal monthly newsletter.
- Coordinate the collection and drafting of photo and video content for HALO social media to communicate impact of donor-funding and boost visibility and engagement.
- Support in the development and preparation of programme publications, including presentation materials such as brochures, briefing documents, displays and PowerPoints.
General:
- Uphold HALO’s core values and standards, promoting its ethos and mission statement.
- Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding
Requirements
- Degree in International Relations, Development Studies, Business Administration, or a related field (Master’s degree preferred).
- Experience in partnership development, donor relations, or fundraising within the international development or humanitarian sector.
- Proven experience in managing relationships with institutional donors (EU, UN, FCDO, etc.) and in developing winning proposals.
- Demonstrated ability to engage and work collaboratively with diverse stakeholders including INGOs, donors, and local partners.
- Excellent communication, negotiation, and presentation skills
- Strong project management and coordination abilities.
- Monitoring and evaluation skills, including log frame and survey design, data collection and analysis, and production of reports.
- Knowledge of international development and humanitarian sectors, including donor trends.
- Proven track record in writing successful proposals and managing multi-million-dollar grants.
- Ability to manage multiple tasks under tight deadlines with minimal supervision.
- Strong analytical and problem-solving skills
- Strong numeracy and IT skills and proficient in the use of Microsoft Excel.
- Good cultural awareness, able to adapt to different workplace cultures.
Desirable Requirements:
- Arabic proficiency
- Experience in the mine action sector
Physical Requirements for the role:
- Travel to field as and when needed
Travel Requirements
- This role will be based in Syria, primarily in Idleb. There will also be a requirement to support HALO’s location offices in Daraa and Deir ez-Zor, and travel to Damascus.
Benefits
- Monthly living overseas allowance (LOA)
- Free accommodation
- 49 days annual leave per year, increasing to 56 days after 2 years’ service.
- Three economy return flights to the member’s official home address
- Private medical health insurance
- Insurance package: life assurance and emergency medical insurance, including evacuation and repatriation
Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by Monday 23rd November.
Applications without a cover letter tailored to this position will not be considered.
We reserve the right to amend the closing date depending on the number of applications received.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to attracting, developing, and retaining talented individuals from a wide range of backgrounds, experiences, and perspectives.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
The HALO trust participates in the Inter Agency Misconduct Disclosure Scheme, and we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.