SHAPE is looking for employing a qualified and suitable candidate to fill this post as a temporary staff for a period of 6 months. If you meet the requirements described in the job description below and wish to work in a fast paced international environment, this post is for you.
In view of the nature and of the urgency of this temporary position, it is important for candidates to be available for temporary employment. In practice, this implies being in possession of valid NATO security clearance at the time of application, or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore only encourage applications for this post if you are already, or have previously been, in possession of a valid NATO security clearance.
A. POST CONTEXT
SHAPE is the Strategic Headquarters for Allied Command Operations.
The Management Directorate (MGT) primary focus is to provide all the necessary staffing and real-life support functions to enable SHAPE to deliver its critical outputs as a Strategic Military HQ. The Directorate acts as the HQ’s conduit to member nations (through NMRs) and to host nation authorities.
The Base Support Group (BSG) ensures an adequate infrastructure exists to support the operational requirements of all NATO and NATO related entities located within the SHAPE campus.
The Registration Cell is responsible for assuring the determination and provision of entitlements relating to Status and Classification personnel. Registration Section is responsible for issues related to the determination of the status of incoming NATO- or NATO-related personnel and their dependents, with regard to rights, entitlements and privileges as described within applicable international treaties IAW post-line qualifications.
The Registration Section ensures that personnel and dependents are issued the appropriate means of identification in SHAPE.
B. PRINCIPAL DUTIES
The incumbent’s duties are:
- Registration Front Office
- Issuance of Vehicle Access Pass, verifying the Vehicle registration and duty location.
- Execution the “in-processing” procedure of newly personnel at SHAPE (verification of the SF94 - SHAPE ID Card Application) and National Status supporting documents;
- Vehicle registration;
- “BEL protocol ID” .
- Registration Fast Line
- Out-processing procedures;
- Delivery of plates/protocol IDs
- Taking passport photographs
- Deregistering vehicles
- Giving advice to customer obtaining Belgian ID
- Administrative support.
C. ADDITIONAL DUTIES
- The incumbent may be required to undertake TDY assignments both within and without NATO’s boundaries
and be willing to work unsocial hours.
- The work is normally performed in a typical Office environment.
E. ESSENTIAL QUALIFICATIONS
1. Professional/Experience
The candidate must possess a minimum of two years of professional experience in secretarial and office work, and knowledge of administrative procedures and practices, office technology and clerical, shorthand and keyboard skills.
2. Education/Training
Secondary education and basic training for specific task related skills, with 2 years experience.
3. Language
English (Listening, Speaking, Reading and Writing) 2222
F. DESIRABLE QUALIFICATIONS
Previous experience in customer service is desirable, in particular as Intern/Mil in RGN Section
WHAT WE OFFER
OTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.
· 6 months contract - 38 hours per week schedule;
· 2.5 paid days of leave per month worked;
· Fulfilling working atmosphere in an international and military community;
· Salary: 4,205.48 EUR the remuneration of temporary personnel will be specified in their contracts. It is exempt from taxation in the Host Nation.
· Benefits package: temporary personnel are covered by a benefits package which consists of an additional sum of 12% of basic salary for pension purposes basic medical and accident insurance provided under the NATO Group insurance contract (death and invalidity). The total premium for the medical and accident coverage in 2026 will be at 2.57% of the temporary staff member’s salary (2.32% for the medical benefits and 0.25% for accident), payable 1/3 by the temporary personnel and 2/3 by the Organisation”.
· For staff eligible under NATO rules, there is also a dependent child allowance and coverage for dependent children for medical benefits;
ADDITIONAL INFORMATION
Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en)
Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.
Application Process :
NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.
Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. The application should be in English.
Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.
After submitting your application, you will receive an acknowledgement of receipt of your application.
Remarks:
A) Only nationals from the 32 NATO member states can apply for vacancies at SHAPE.
B) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application.
C) Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.