Detail of the vacancy notice
- Directorate: Directorate for Legislative Work 1
- Management: no
- Unit/Service: Commission CIVEX
- Grade: AST1-AST9
- Location: Brussels
- Deadline: 26/11/2026 at noon (Brussels time)
Your job and responsibilities
Would you be interested in supporting political, legislative and analytical work related to democracy, better regulation, active subsidiarity and external relations? Do you like to be part of a dynamic team, holding a wide set of responsibilities, and having frequent contact with the members of the European Committee of the Regions (CoR)?
As an assistant to the Head of Unit in the Commission for Citizenship, Governance, Institutional and External Affairs (CIVEX) in CoR, you are responsible for providing general administrative support to the work of the unit CIVEX Commission and for cooperating with the unit and directorate management team and other colleagues.
You autonomously coordinate the preparation and follow-up of official documents and correspondence, manage translation requests, and keep track of deadlines.
You also provide logistical organisation of various events and meetings (either in Brussels or in a hosting region or city) by following detailed CoR procedures in coordination with several CoR units, preparing documents and correspondence, and communicating with CoR Members, political group colleagues and external stakeholders.
You also provide administrative and logistical support for (onsite or remote) policy-related events and horizontal activities (studies, surveys, reports, consultations), in coordination with other units and external stakeholders.
You act as backup to the other assistants in the unit and carry out tasks as assigned by the Head of Unit.
Who are we? What are the challenges that lie ahead for us?
The CIVEX commission secretariat is one of the four units that make up the Directorate for Legislative Work 1. The main tasks of the Directorate are to prepare the political messages of the institution by assisting Members in drawing up CoR opinions, supporting the political process within the Bureau and Plenary Session, and organising Commission meetings and external events. The key mission of the Directorate is to promote the effective involvement and contribution of the CoR in the decision-making process of the European Union (EU).
It plays a key role in framing and implementing the CoR's institutional and political strategies, and contributing to an improved, evidence-based, EU policy-making. An important element of this work is to provide analytical and organisational support to the political work of the institution, and to ensure the follow-up of CoR opinions, promoting and monitoring their impact.
The CIVEX commission focuses on specific policy areas:
- Constitutional affairs, responsible for topics such as democracy, devolution and multilevel governance, subsidiarity and proportionality, better law-making and regional/local impact of EU legislation, migration, asylum and integration, rule of law (CONST);
- External relations, responsible for driving the CoR's activities in support of Ukraine and for shaping the local and regional dimension of the enlargement and neighbourhood policies, as well as for promoting and supporting the role of local and regional authorities in development cooperation (RELEX).
Are you the talent we are looking for?
General abilities and capacities required
- Think critically, analyse and solve problems pragmatically.
- Assess the credibility and reliability of sources, data and information, and use the relevant digital tools to carry out your duties.
- Organise your own work, demonstrate responsibility, identify priorities, make appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt a constructive attitude at all times. Remain effective and flexible even during periods of heavy workload.
- Take the initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and develop professionally to continuously enhance job performance, your knowledge of the organisation and the working environment.
- Work together with others in a constructive way, contributing to a diverse and inclusive working environment. Act with respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely, both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience in organising administrative, logistical and coordination tasks, including planning, prioritising and managing multiple deadlines under pressure.
- You have strong verbal and written skills, in particular for communicating with politicians and high-level stakeholders as well as drafting and publishing news items on the web.
- You have a thorough knowledge of one of the official languages of the EU and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required, and a good level of French is desirable.
- You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
- You have a strong interest in the policy areas covered by the CIVEX commission.
- You have excellent organisational skills, can work efficiently both independently and as part of a team, and are able to prioritise tasks in a demanding environment.
Assets
- Previous experience providing administrative and logistical support in an EU institution, public administration or politically sensitive environment would be an asset.
- Good knowledge of the CoR's Rules of Procedure and administrative procedures would be an asset.
- Knowledge of the functioning of the European Union institutions would be an asset.
- Good knowledge of ARES or similar electronic document management systems is desirable.
- Familiarity with the operational aspects of data protection would be welcome.