Project Management Support Assistant - HTMS

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

Not Required - part of GPO/NYPO

The United Nations Office for Project Services (UNOPS) is the operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian, and development projects worldwide. UNOPS helps its partners build a better future by delivering services that enhance the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development initiatives. As a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and UN organizations.

The Sustainable Development Cluster (SDC) supports a diverse portfolio of peacebuilding, humanitarian, and development partners. It was established through the integration of the Grant Management Services (GMS), United Nations Technology Support Services (UNTSS), and the Development and Special Initiatives Portfolio (DSIP). The SDC delivers services to partner programmes that are designed, structured, and managed from a global perspective, primarily serving partners headquartered in New York. The SDC has a presence in approximately 125 countries.

UNOPS has signed a Global Agreement with the United Nations Office on Drugs and Crime (UNODC) to provide operational support for the implementation of UNODC's mandate through the delivery of Human Resources services.

The United Nations Office on Drugs and Crime (UNODC), an office under the UN Secretariat, established in 1997 to assist member states in their efforts to combat illicit drugs, crime, and terrorism, is one of the partners under UNTSS.

United Nations Office on Drugs and Crime (UNODC) supports Member States in strengthening the rule of law, advancing good governance, and enhancing the effectiveness, accountability, and professionalism of criminal justice and security institutions.

The United Nations Office on Drugs and Crime (UNODC) is the global leader in the fight against drugs, organized crime, corruption and terrorism with widely recognized expertise and specialization on issues pertaining to international cooperation in criminal matters. The work of UNODC is guided by a broad range of international legally binding instruments and a set of United Nations standards and norms on crime prevention and criminal justice.

The UNODC Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its recently developed Country Programme 2026-2030 with a focus on needs related to illicit trafficking and border management, criminal justice and countering and preventing terrorism. The Country Programme through Sub-Programme 1 supports the enhancement of Pakistan’s relevant law enforcement agencies to effectively identify and combat Human Trafficking and Migrant Smuggling (HTMS) operations and improving regional cooperation forums for information sharing, joint training and operational collaboration between regional and international partners with national counterparts along with strengthening the legislative and policy framework on the subject of human trafficking and migrant smuggling. 

To address the need for administrative, finance and logistical management, sub programme UNODC Country Office for Pakistan requires the services of a Project Management Support Assistant, to ensure the maintenance of budgets and monitor work plans, liaise with the core team in the management of payments and other recurring processes and to support the programme team in administrative matters related to purchase requisitions, asset management, preparing handover documents, following up on nominations, arranging travel and other related logistics and other tasks as assigned.

The Project Management Support Assistant executes administrative transactions for project operations. S/he processes project documentation, logistics arrangements, procurement requests, and reporting tasks according to established rules, regulations and Standard Operating Procedures (SOPs), under the direct supervision of Associate Programme Officer – HTMS (Human Trafficking and Migrant Smuggling), guidance of the Programme Coordinator and overall supervision of the Country Representative.

Project Support

• Provide administrative support for project planning, implementation, monitoring and reporting in compliance with applicable rules, regulations and Standard Operating Procedures (SOPs).

• Assist in maintaining project tracking tools to monitor deliverables, contracts, travel, workshops, and grants.

• Support the preparation and formatting of reports, briefing materials, and presentations and meeting minutes.

• Ensure proper filing, archiving and organization of project documentation (electronic and physical).

• Participate in regular team meetings and provide updates on assigned tasks. 

Travel, Logistics and Workshop Support

• Assist in organizing logistics for meetings, workshops, conferences and events, including travel, accommodation, and catering arrangements.

• Prepare travel authorizations and process travel-related documentation for personnel and partners in line with applicable policies and procedures.

• Liaise with vendors and participants on logistical matters and follow up on routine arrangements. 

• Liaise and follow up with subject matter experts and other project personnel on activities arrangements.

Procurement and Administrative Support

• Compile and verify supporting documentation, invoices and contractual deliverables for payment processing and contract administration.

• Maintain procurement and payment tracking spreadsheets and tools for reference. 

• Support record-keeping for procurement and administrative transactions.

• Request and follow up on procurement and payment processes as requested.

Knowledge Management and Team Support

• Support the organization of training sessions and internal knowledge-sharing activities.

• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs).

• Assist in compiling information and conducting basic research to support reporting and documentation.

• Contribute to maintaining shared project files and collaboration platforms.

Required

• Secondary school (or equivalent) with 4 years of relevant experience OR

• Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Required:

• Relevant experience in project management or similar fields. 
• Experience in project budgeting, payment processes familiarization with procurement and inventory processes.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.

Desired:

Some experience of working in a UN System organization

• UNOPS does not accept unsolicited resumes. 
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.