Finance and Budget Associate (G6)

Background:

The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from arms control, counter-terrorism, and border management projects to disaster risk reduction, good governance, trafficking in human beings, and gender equality.

The Finance and Budget Associate will be responsible for administering and supporting the Finance and Budget operations for the OSCE POiD Extra-budgetary projects in compliance with CRMS rules, regulations, and procedures. The incumbent plays a central role in all ExB project budget and finance and actively contributes to successful implementation of the activities of the Office, coordination of ExB finance-related activities with different POiD Dimensions and Units.

Tasks and Responsibilities:

Under the direct supervision of the Finance Officer and overall supervision of the Chief, Fund Administration Unit, the successful candidate will be tasked with the following duties:

1. Ensuring the availability of funds and overseeing expenditures adhere to the approved budget, contributing to the reporting and budget preparation procedures for all ExB POiD projects; collaboration with Senior management, PCU, and FAU to draft new ExB project budgets; prepare Progress, Intermediate and Final reports for ongoing ExB projects; Amend Budget allotment as needed; engage with Programme and Project Managers regarding CRMS budgetary and financial policies and procedures for ExB activities; verify specific donor requirements; monitor fund availability for ongoing ExB projects/pledges through comprehensive budget implementation analysis; forecast project expenditures to prevent over-budgeting risk; advise PMs on optimizing resource utilization;

2. Monitoring expenditures in line with the approved budget; conducting comprehensive expenditures analysis monthly. Analyzing budget implementation trends involves comparing actual expenditures with the approved budget and estimated projections, identifying potential significant discrepancies in project budget; Ensuring accurate accounting of expenditures against approved programs entails adding the monitoring of budget implementation and suggesting revisions and adjustments as needed. Conducting account analysis regularly to identify timely required reclassification of expenses;

3. Handing Financial module in ERP system for ExB activities and verifying the accuracy and completeness of the general ledger recording of the Project transactions. Entering new Suppliers in SCB module ensuring completeness and correctness of Supplier information; Regularly generating financial reports related to the implementation of ExB Projects, as well as customizing reports to meet Donors' requirements, ensures transparency and accountability in financial management;

4. Conducting financial evaluations of procurement bidders involves reviewing and assessing the financial stability and liquidity of the company to ensure sound decision-making in the procurement processes;

5. Performing due diligence on Implemented Partner financial reports helps to assess the financial health and integrity of partners involved in project implementations; Monitoring of IP financial performance; drafting of financial part of evaluation reports; coordination of external audit of ExB Projects;

6. Verification and approval of OTAs for ExB in-country travel; other duties as tasked by Supervisors or POiD Senior management in relation to coordination of POiD ExB financial and administrative operations.   

For more detailed information on the structure and ork of the OSCE Programme Office in Dushanbe, please see: https://dushanbe.osce.org/     

Necessary Qualifications:

• Completed secondary education.
• Specialized training in finance, accounting and office administration.
• Minimum 6 years of working experience in the field of finance, budget, administration and/or in other related field, part of which should preferably have been in an international environment; a university degree in a relevant field may be considered as a substitute for up to two years of working experience only to determine eligibility.
• Established analytical skills and experience working with spreadsheets.
• Excellent oral and written communication skills in English, Tajik and Russian.
• Computer literate with practical experience in Microsoft Office applications with demonstrated and significant experience utilizing the Excel program in a budgetary capacity.
• Ability to work with people of different nationalities, religions and cultural backgrounds.
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities. Analytical and quantitate skills, preferably related to budget matters.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1,062.33 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.