Facility Officer

2. TASKS AND RESPONSIBILITIES

The Facility Officer is responsible for the provision and management of facility services and physical infrastructure at the Galileo Security Monitoring Centre (GSMC) master site in Saint-Germain-en-Laye. The incumbent reports to EUSPA Facility Manager and supervises the site's Technical Facility Officer along with contractors.

The jobholder will be entrusted with the following main tasks and responsibilities:

End-to-End Facility Service Management

• Deputise for the Site Manager in facility-related matters as required, including responsibilities related to Occupational Health and Safety, business continuity and the Environmental Management and Audit Scheme (EMAS);
• Supervise the Technical Facility Officer, ensuring effective delivery of local FM (facility management) activities and the continuous development of the site's FM capabilities;
• Plan and manage GSMC-FR facility services end to end, including requirements, budgeting, procurement, contract management, contractor performance, invoicing and continuous improvement against agreed SLAs and KPIs;
• Manage the GSMC-FR data halls as a controlled service environment, ensuring compliance with EUSPA standards and the reliable operation of the supporting physical infrastructure.

Hosting Infrastructure Management

• Act as EUSPA's technical interface with the French Ministry of Defence as hosting authority, ensuring the availability and resilience of hosting services provided under the Site Convention (Convention de site), including power, HVAC, structured cabling and associated operational arrangements;
• Coordinate facility interface changes arising from new installations and operational configurations, ensuring their efficient assessment, approval and implementation;
• Support the Security Authority Department on site accreditation, critical infrastructure protection, and the operation of building management and security systems.

Facility Capability Development

• Lead the facility management activities preparation, start-up and transition for projects linked to the development and commissioning of new EUSPA facilities, such as the new Headquarters and the GOVSATCOM Hub sites in Germany and Greece;
• Maintain accurate facility information for the site, including as-built documentation, interface records, DCIM (Data Centre Infrastructure Management) and FIMS (Facility Information Management System) data;
• Contribute to the development and harmonisation of the EUSPA-wide FM operating model, including common standards, processes, systems and working methods across sites.

3. ELIGIBILITY CRITERIA

We welcome applications from all candidates who meet the following eligibility criteria, on the closing date for application:

1. Have a level of education which corresponds to completed university studies5 of at least three years attested by a diploma
2. Be a national of a Member State of the European Union, Iceland, Norway or Switzerland6
3. Be entitled to their full rights as citizen
4. Have fulfilled any obligations imposed by the applicable laws concerning military service
5. Meet the character requirements for the duties involved7
6. Have a thorough knowledge (minimum C1 level) of one of the languages of the European Union8 and a satisfactory knowledge (minimum B2 level) of another language of the European Union8
7. Be physically fit to perform the duties linked to the post9

Temporary agents (2f) from EUSPA and other EU agencies are also invited to apply in accordance with the following EUSPA rules:

https://www.euspa.europa.eu/sites/default/files/2024-04/conditionsofemploymentoftemporarystaffta.pdf. The applicable grade bracket is AD5 – AD6.

[5] Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. Qualifications/diplomas awarded in the United Kingdom until 31/12/2020 are accepted without further recognition. For diplomas awarded in the United Kingdom after this date (from 01/01/2021), a NARIC recognition is required: https://www.enic-naric.net/

[6] The successful candidate shall be able and willing to apply for a personnel security clearance, issued by an EU Member State, at the level defined above immediately after the contract signature or at a later stage if required for the offered post.

[7] Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.

[8] The following languages shall be considered: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Irish, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish, Swedish. The level shall be determined according to the Common European Framework of Reference for Languages.

[9] Before a successful candidate can be appointed, they will be medically examined by a selected medical service so that the Agency will be satisfied that they fulfil the requirement of Article 28(e) of the Staff Regulation of Officials of the European Union.

4. SELECTION CRITERIA

All eligible applications that meet the criteria outlined above will be fairly and objectively assessed against the selection criteria based solely on the information candidates provide in their applications. The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants.

The selection is based on a comparative assessment of eligible candidates against all the selection criteria. Even candidates who do not excel in every single criterion may still be successful in the overall assessment and are therefore encouraged to apply.

When completing the online application, please clearly highlight your relevant skills and experiences that demonstrate how your profile aligns with the requirements below.

Professional experience and expertise10

1. Experience in facility service management, procurement and/or contractor management, including responsibility for the delivery and performance of outsourced services;
2. Knowledge (by training or professional experience) of building infrastructure systems, such as HVAC, electrical systems, fire protection, water systems, lighting and building management systems;
3. Experience in a critical, secure or continuously operating environment, such as a data centre, operational facility or comparable technical environment, including exposure to physical IT infrastructure and installations will be considered an asset;
4. Excellent command of both written and spoken English (minimum C1 level);
5. Excellent command of both written and spoken French (minimum C1 level);

Required competencies

1. Motivation for the post;
2. Effective communication;
3. Prioritizing and organising;
4. Transversal collaboration and working in teams;
5. Customer focus and service orientation.