National Professional Officer (Administrative and Program Officer)

Abuja

OBJECTIVES OF THE PROGRAMME : To ensure that effective WHO Country presence is established to implement WHO Country Cooperation Strategies that are aligned with member States' health agenda and harmonized with the United Nations country team. Description of duties: Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, the incumbent supports the WHO Country Representative in ensuring efficient and effective management of the WHO Country Office. Specifically the incumbent will:1. Oversee the WHO Country Representative's office correspondence information flow: analyze information, identify priorities, initiate responses when appropriate and ensure requisite and timely follow up on actions, monitor progress, provide regular updates to WHO Country Representative;2. Edit correspondence as well as other documentation prepared for WHO Country Representative's signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate;3. Assist the WHO Country Representative in liaising with clusters, state and zonal offices as well as with governmental partners and international organizations, including the UN, etc., concerning the WHO Country Representative's agenda;4. Support the WHO Country Representative in the preparation of briefing documents/materials , papers and reports for use on official trips or special meetings;5. Make travel arrangements for the WHO Country Representative and perform liaison duties with other units,6. Attend meetings with the WHO Country Representative, whenever necessary, prepare minutes and ensure timely and efficient follow up on implementation of ensuing actions;7. Support the organization of meetings, of Committees or Boards chaired by WR namely Development Partners Group, Country Coordinating Mechanism, Resource Mobilization Committee , UN Clinic, UNTG, Global Polio Legacy Management Group, Independent Monitoring Board (IMB), United Nations Country Team (UNCT) , Inter-Agency Coordinating Committee and keep an update records on all events/meetings and organize the reminder of the key actors,8. Create and update on monthly basis the master list of key activities of WCO that will include the events of partners that required WHO attention/participation and share it with the Cluster heads and the technical and administrative officers, 9. Assist in preparing the quarterly and annual reports of the WCO activities in compiling the contributions and maintain the list of addresses for documentation sharing internally and externally,10. Perform quality check of GSM transactions reassigned or on request for WR approval,11. Coordinate the service of registry of WCO,12. Perform any other duties as requested. REQUIRED QUALIFICATIONS Education:Essential: First University Degree in public or business administration, economics, social sciences.Desirable: Post-graduate training in management or business administration would be an added asset.Verification of Educational qualifications: "In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually". Skills: 1. Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities; 2. Excellent planning and organizational skills with a confirmed ability to switch priorities at short notice, as and when required;3. Ability to act independently and exercise mature judgment;4. Excellent drafting skills5. Strong communication and interpersonal skills to enable effective interaction with staff and partners at all levels and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times.6. Computer literate and ability to use relevant software and applications.7. Producing results8. Fostering integration and team work9. Communication in a credible and effective way Experience: Essential: At least 2 year of relevant experience in efficiently and effectively managing the Office of an inter-governmental/international organization.Desirable: Relevant experience involving the application of administrative and management principles and Practices within the United Nations system. Languages: Fluent in English. Knowledge of French would be an asset. Additional Information: WHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave.Please visit the following websites for detailed information on working with WHO: http://www.who.int Click on: . to learn more about WHO's operations http://icsc.un.org Click on: Quick Links > Salary Scales > by date Candidates will be contacted only if they are under serious consideration. This vacancy notice may be used to fill other similar positions at the same grade level. Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. WHO is committed to workforce diversity. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted. Currently accepting applications
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: WHO - World Health Organization
  • Location: Abuja
  • Grade: NO-B, National Professional Officer - Junior level
  • Occupational Groups:
    • Management, Administration and Finance
    • Management, Administration and Finance
  • Closing Date: 2016-02-29

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