Assc Regis Officer

Associate Registration Officer

ORGANIZATIONAL CONTEXT
The Associate Registration Officer assists in the management and oversight of UNHCR¿s registration procedures as well as related activities in the operation. The Associate Registration Officer is normally supervised by the Registration Officer. The Associate Registration Officer assists with the development and implementation of an operation-specific registration strategy in compliance with the overall protection objectives of the office, to ensure that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.

The Associate Registration Officer may provide day-to-day supervision, direction and support to UNHCR staff engaged in Registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and population data management.
The Associate Registration Officer collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with Government authorities and partners on the provision of quality population data for the delivery of targeted protection or assistance interventions and programming and planning.

FUNCTIONAL STATEMENT
Accountability
- The operation has sufficient support to ensure a clear and coherent Registration strategy which reflects UNHCR's country, regional and global priorities and objectives.
- UNHCR's Registration Standard Operating Procedures (SOPs) are implemented in accordance with relevant UNHCR standards and policies.
- Persons of concern have fair and transparent access to registration procedures.
- The integrity of UNHCR's registration procedures is ensured and refugee identities are secured over time through the implementation of case management and identity management tools.
- UNHCR's population database (proGres) is maintained to a high standard and remains a reliable, trusted source of personal information and protection needs of persons of concern to UNHCR.

Responsibility
- Assist in the development of appropriate registration strategies and methodologies for populations of concern in compliance with the protection strategy of the operation and ensuring that registration standards are met.
- Assist in the design, implementation and revision, as required, of operation-specific SOPs for all aspects of registration in accordance with applicable standards and policies, including provisions for the protection of individual data and prevention and identification of fraud.
- Contribute to the design and implement appropriate procedures and systems for the assurance of quality registration data through continuous registration and verification exercises, including in the securing and distribution of identity and entitlement documents.


- Conduct regular data quality and audit checks to monitor the accuracy of data collected as well as a tool for identification and prevention of fraud.
- Develop and maintain information campaigns and processes to ensure that persons of concern, Government authorities and partners have accurate information on registration procedures, including UNHCR standards, policy and practice.
- In cooperation with Protection staff, contribute to the design, implementation and monitoring of procedures for the identification and referral of persons of concern with specific needs who may require follow up protection interventions.
- Liaise with Government authorities and partners as necessary for the delivery of material and cash-based assistance and other programming and protection needs.
- In cooperation with Operational Data Management and Information Management staff, ensure the standardized and timely dissemination of reports and statistics on persons of concern.
- Contribute to training and internal capacity building of UNHCR staff in registration methodologies, technologies and standards.
- Perform other related duties as required.

Authority
- Enforce compliance by UNHCR staff engaged in registration and related activities with UNHCR standards, policies and operation-specific SOPs for all aspects of the registration operation.
- Represent UNHCR with relevant external partners in-country, as applicable.
- Draft and submit reports and statistics related to registration.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- University Degree in Information Technology or Social Sciences, International Relations, Law or other related field.
- Minimum 4 years (2 years with advanced University degree) of relevant professional job experience.
- Excellent computer skills, particularly in data management.
- Excellent knowledge of English and working knowledge of another UN language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

***For National Officer positions, very good knowledge of local language and local institutions is essential.

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Prior experience in registration or individual case management, including use of UNHCR proGres software, in refugee and internal displacement situations.
- Strong understanding of the principles of and concepts of international protection and UNHCR.
- Training in registration, operational data management or information management desirable.
- Familiarity with planning, programming and implementation of registration operations at the field level an asset.