Assistant to the Regional Senior Management Team

Amman

Organization: DRC - Danish Refugee Council
Location: Amman
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
Closing Date: Closed

Are you a talented young fresh graduated professional eager for an INGO experience, ready and willing to engage a steep learning curve who possesses outstanding communication skills, solid research and analysis capability and is comfortable working with team members of various backgrounds? If yes, then this trainee position could be for you.

Who are we?

DRC is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in some 40 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance

DRC has been operating in the Middle East and North Africa (MENA) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Algeria, Libya/Tunisia, Jordan, Syria, Iraq, Lebanon, Turkey and a Regional Office (RO) in Amman. DRC has 17 offices and approximately one thousand staff members across the MENA region.

About the job

To support the senior management of DRC’s Middle East and North Africa (MENA) regional office with the documentation of decision-making and achievement of regional objectives.

To coordinate and follow up on the strategic decision making process and strategic planning process in the Senior Management of the MENA Region. To be the focal point internally in the Regional Office regarding Senior Management Team’s priorities and to improve communication between Regional Office and the country offices and HQ on strategic planning and regional initiatives.

With this position DRC offers an excellent opportunity for learning, broadened horizons, new skills and intercultural experience and a boost to take your career dreams to the next level. Please see the full job announcement for details and instructions to apply

Duties and Responsibilities

Coordination

To organize meetings for the Regional Senior Management (bi-weekly RSMT meetings) and the Country Directors meeting (quarterly CD meetings), including logistics, agendas and minute taking
To update the task list of the RSMT and CD meetings on a regular basis and coordinate a systematic follow up on the initiatives and tasks agreed with those assigned responsibility to ensure the tasks agreed are achieved according to the agreed deadlines
To manage the process of developing strategic planning documents for the region, consolidating comments from Regional, Country and HQ level, and perform quality assurance and quality control of the documents.
To support consultants and other experts at the regional level with documentation and research on specific issues.
To conduct research, gather information and prepare summaries and analyses as required by the regional SMT

Administration Support

To assist with logistics arrangements and participate in meetings and workshops organized at the regional level, including agendas and minute taking (this may require to travel to the country offices around the region)

Communication Support

To be an informed key contact for the Regional Director and the rest of the Regional Office on RD and SMT’s priorities and whereabouts
Ensuring lean communication between HQ level, RO level and Country offices about issues concerning the Regional Senior Management Team
Updating and circulating regional office calendars and regional directories

Information Management

To systematically document the decision making processes in the different management fora and to ensure transparency of senior management structures and decision making processes in the RSMT and in the RSMT+CD
To manage the regional electronic file sharing space

Representation

To participate in the Syria INGO Forum General Meeting, representing DRC when Regional Director cannot attend, taking minutes and action as

Qualifications

To be successful in this role you must have:

Good command of IT, interpersonal- and intercultural communication skills, knowledge on the situation in the MENA region.
Experience working for an international INGO, in coordination, administration and/or management; an academic background with analytical and research experience.
A university degree in a relevant field, such as international development, international relations, political science, social science or business administration.
Fluency in English
Arabic preferred

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values.

We offer

DRC will offer the successful applicant a one year contract, non-renewable. You must be available to start work from April 2017 and be willing and able to work in Amman.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates or Nationals; please refer to www.drc.org under Vacancies. This position will be placed at A20 for Expatriates or I for Nationals.

Application process

Interested? Then apply for this position by clicking on the apply button.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close 27 February 2017.

Need further information?

For further information about the Danish Refugee Council, please consult our website www.drc.org

This vacancy is now closed.
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