Programme Assistant - Polio, GS-6, FT, Islamabad, Pakistan # 095020 (FOR INTERNALS & PAKISTAN NATIONALS ONLY)

Under the supervision and guidance of Programme Specialist, the Programme Assistant supports the respective section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, a champion

How can you make a difference?

Under the supervision and guidance of Programme Specialist, the Programme Assistant supports the respective section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

To make a difference you will be accountable for the following key duties & tasks

Support to programme development, planning and execution.

• Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

• Coordinates with government partners relative to services and personnel supplied both at Federal and Provincial levels.

• Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery. Follows up with vendors on a variety of service contracts to support the polio initiative.

• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.  Responsible for executing all supply/financial transactions within Vision for onward processing by the PCO Business Transaction Center (BTC), including raising the funds commitment, Service Entry Sheets, Payment Request, service requisitions/purchase requisitions, Sales Orders, Job Order & Work Orders related to the following 5 sub- units of the Polio Section(e.g. Communication Network ( CHIP/CTC), Training Unit, Monitoring & Evaluation Unit, Vaccines Management Unit, and, Access/Security)

• Drafts project documents, work plans, budgets, proposals on implementation arrangements.

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations. 

Support to monitoring and reporting of programme results

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.

• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

Support in resource mobilization

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential). 

• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

Support in capacity building of programme and operational staff

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building.

• Undertakes field visits to provide support, advice, monitoring and training of programme assistants in the zonal offices.

• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

To qualify as a champion for every child you will have…

INTERNAL ONLY (UNICEF Staff on Fixed-Term or Permanent Appointment)

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities.

Language Requirements:

Fluency in written and spoken English. Knowledge of local languages will be an asset.

For every Child, you demonstrate…

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication [I]
• Working with People [II]
• Drive for Results [I]

Functional Competencies

• Analyzing [I]
• Learning and Researching [I]
• Planning and Organizing [I]
• Following instructions and Procedures [I]

To view our competency framework, please click here. 

Interested in finding out more?  

You will have a rewarding experience working with a dynamic, diverse and committed staff who are making a difference in saving lives and building a better future for Every Child in Pakistan.   

To know more about UNICEF's work in Pakistan, visit the country website www.unicef.org/pakistan

Videos from Pakistan can be viewed on YouTube and Vimeo

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.  

NOTE:

HEC Attested degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates may be required to present HEC attested degrees.