If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

I. Organizational Context and Purpose for the job:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nation.

Job organizational context:

Office based post with out-of-office duties and field visits, as required.

Chief of Operations (P4) provides guidance on non-routine matters. Guidance given by the supervisor/s for specific assignments, which may be checked while in progress.

No deviation permitted from rules and regulations. Limited interpretation allowed in consultation with supervisor/s and concerned colleagues.

Frequent internal and external contacts involving exchange of information, some of which may be of a complex nature, are required to perform the work effectively.

Purpose for the job:

Under the general supervision of the Chief of Operations or other professional officer. The incumbent provide support in the area of Operations (HR, Supply, ICT, Admin and Finance ) , in support of coordination and oversight functions of the office of chief of Operations for Beirut and the Zone offices.

II. Key function, accountabilities and related duties/tasks:

Summary of key functions/accountabilities:

1.  Supports Chief of Operations in monitoring the implementation and compliance with administrative policies, procedures rules and regulation. Contributes to recommendations on the improvement of internal.

2.  Assist Chief Operation noting and follow up on agreed action points from Operations meeting and field Visit. Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.

3.  Provide administrative support and services to UNICEF field offices , where applicable, including preparation and funding of service contracts, monitor payments against contractual obligations

4.  Assist other staff in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; collects, documents information on bottlenecks and recommended solutions and follows up on the action actions

5.  Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

6.  Assists in the preparation and monitoring of Operations cross sectoral budget applicable to staff and non staff costs, and maintains necessary budgetary control records

7.  Follow up with Programme assistants of various programme and office of the Representative on matters related to Operations such as documents needed, or approvals, etc,…

8.  Support effective working relations with other UN agencies, local authorities and implementing partners on issues relating to administrative matters through information exchange, collaboration and harmonization

9.  Performs other duties, as required.

III. Impact of Results:

While decisions made are based on supervisor’s guidance, good knowledge of rules, procedures and practices in operations areas is essential to ensure accuracy in work.

Errors in application of rules could result in processing incorrect documents and lead to wrong reporting to the Country Office.

IV. Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles):

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication [II]      
• Working with People [II]
• Drive for Results [II]

Functional Competencies:

• Analyzing [II]
• Applying Technical Expertise [II]
• Following instructions and Procedures [II]
• Planning and Organizing [II]

V. Recruitment Qualifications:

Education: Completion of secondary education. Training in administrative field is desirable.

Experience: Six years of progressively responsible clerical and administrative work.

Language Requirements: Very good knowledge of English and Arabic.