17-08 Finance Assistant

Duties and Responsibilities: The Finance Assistant will assist the Finance Unit in implementing CIP’s organizational mission through efficient and effective accounting and financial management. This position will primarily assist in the preparation of payments and clearing accounts payable balances. It requires broad understanding of program implementation and cross cultural people skills.  . This position will be based in Maputo Mozambique

Key Responsibilities:

• Receive and record invoices in the invoice register & check them for consistency and accuracy according to CIP guidelines and policies;

• Prepare payments and ensure safety of financial resources;

• Ensure appropriate supporting documents for transactions including receipts, invoices, contracts are attached;

• Ensure that payment requests are properly approved and that payments are effected within CIP-Mozambique turn-around time;

• Record financial transactions following proper classification of accounts and cost centre in the documents, and hand them over the general ledger accountant for posting;

• Reconciling and management of VAT accounts to ensure invoices with VAT are ready for processing the Exemption certificate;

• Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly;

• Management of overdue suppliers’ accounts to ensure all outstanding bills are reconciled and paid in time;

• Ensure all payments are filed sequentially and stamped PAID in readiness for Audit;

• Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and Maintain detailed and accurate records for all financial transactions;

• Ensure and support in the maintenance of a good filing system.

• Ensure all bills are posted according to the period of the service provided (Utility Bills, Rentals, IT, Facilities) monthly;

• Management of overdue suppliers accounts to ensure all outstanding bills are reconciled and paid in time;

• Ensure all payments are filed sequentially and stamped PAID in readiness for Audit;

• Ensure financial transactions are carried out in accordance with the Center’s financial and administrative policies and procedures and maintain detailed and accurate records for all financial transactions;

• Ensure and support in the maintenance of a good filing system.