Associate Programme Officer - Peace and Security Cluster (ICS-9)
Background Information - UNOPS
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - PSC
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Cluster Director who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.
One of the main objectives of the Peace and Security Cluster is to rapidly deploy project personnel to the field. To accomplish this, it has established a Pool of Experts, from which it deploys and re-deploys personnel in order to fulfil personnel vacancies. A Pool of Experts is a roster of specialists whose technical knowledge and personal suitability has been evaluated and approved in advance, allowing them to be deployed on short notice and in short order. Pool members can be deployed on any of UNOPS contract modalities: FTA, TA, or I-ICA (International Individual Contractor Agreement).
Background Information - Job-specific
- Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required by the Programme Manager;
- Draft Programme Quarterly and Annual reports;
- Prepare donor reports and funding proposals, including ad-hoc reports as required;
- Prepare periodic substantive reports for implementing partners against donor contributions, projects and activities;
- Prepare periodic financial reports to local authorities as required;
- Provide logistical and substantive support for visits of donors and other delegations;
- Assist the Programme Manager during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in country;
- Liaise with UN partner agencies and donors in mine action in obtaining up to date information on potential funding and projects;
- Attend inter-agency meetings and assist on any programme issues;
- Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies;
- Maintain documentation of decisions and actions taken on programme issues;
- Actively engage in public information initiatives and maintain close working relationships with UN partner agencies on public information activities;
- Depending on the role which this position will be assigned to within the project administration setup in a specific country/programme (i.e. office structure, DOAs, ATLAS functions, segregation of duties, etc.), the incumbent will have responsibilities determined by UNOPS rules and regulations embodied in its regulatory framework - Organizational Directives, Administrative Instructions and other documents as periodically issued and updated by UNOPS. Reporting lines with regards to compliance with UNOPS rules and regulations are ultimately to UNOPS Director Peace and Security Cluster through the respective Portfolio Manager. In addition, division of responsibilities when it comes to administrative processes in support of the programme objectives will be as determined for each country office and confirmed in writing by UNOPS Director of Peace and Security Cluster ;
- Any other duties as requested and tasked by the Programme Officer / Senior Programme Officer / Programme Manager.
- Teamwork Skills – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Organising and Quality Orientation – Ability to manage, organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
- Decision Making – Demonstrated ability to apply good judgment and decision making skills.
- Communication Skill – Strong spoken and written communication skills.
- Creativity and Innovation – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues.
- Ability to Learn – Willingness to keep abreast of new developments.
- Lives and Breathes UNOPS Values – Takes ownership for all responsibilities and honours commitments.
- Advanced University Degree (Masters Degree or equivalent) in business administration, project management, social science or related field with a minimum of 2 years of relevant experience; or a first level University degree (Bachelors Degree or equivalent) in a related field with an additional 2 years of relevant experience (minimum of 4 years in total) may be accepted in lieu of the advanced university degree;
- At least 2 years experience in programme, project management and/or business administration;
- Experience in humanitarian affairs and experience in mine action highly desirable;
- Knowledge of the UN mine action policy and Mine Action Information Management Policy desirable;
- Previous experience in donor reporting and preparing project proposals;
- Excellent inter-personal and communication skills;
- Flexibility and adaptability to work under pressure and meet specific deadlines;
- Ability to work in a multicultural environment;
- Computer literacy.
Fluency in spoken and written English;
or fluency in spoken and written French and intermediate fluency in English;
or fluency in spoken and written Spanish and intermediate fluency in English;
or fluency in spoken and written Arabic and intermediate fluency in English
Contract type, level and duration
For more details about United Nations staff contracts, please follow this link: http://www.unops.org/english/whoweneed/contract-types/Pages/United-Nations-staff-contracts.aspx
For more details about the ICA contractual modality, please follow this link:
Qualified female candidates are strongly encouraged to apply
Based on organizational needs at the time of recruitment, applicants accepted into this UNOPS roster pool may be considered for job at the advertised job level or its equivalent. The successful candidate(s) may be offered a contract governed by the United Nations Staff Regulations and Rules or UNOPS individual contractor agreement.