Associate Programme Officer, Multiple positions

Multiple locations

Organization: UNOPS - United Nations Office for Project Services
Location: Multiple locations
Grade: Junior level - IICA-1, International Individual Contractors Agreement
Occupational Groups:
- Development Cooperation and Sustainable Development Goals
- Administrative support
- Programme Management
- Project and Programme Management
Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information - Job-specific

This is a multiple duty station position. The duty stations considered are Khartoum, Sudan and Juba, South Sudan.

Under the direct supervision of the Programme Manager (Khartoum) or Programme Officer (Juba), the Associate Programme Officer's functional responsibilities include:

Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required by the Programme Manager;
Draft Programme Quarterly and Annual reports;
Prepare donor reports and funding proposals, including ad-hoc reports as required;
Prepare periodic substantive reports for implementing partners against donor contributions, projects and activities;
Prepare periodic financial reports to local authorities as required;
Provide logistical and substantive support for visits of donors and other delegations;
Assist the Programme Manager during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in country;
Liaise with UN partner agencies and donors in mine action in obtaining up to date information on potential funding and projects;
Attend inter-agency meetings and assist on any programme issues;
Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies;
Maintain documentation of decisions and actions taken on programme issues;
Actively engage in public information initiatives and maintain close working relationships with UN partner agencies on public information activities;
Depending on the role which this position will be assigned to within the project administration setup in a specific country/programme (i.e. office structure, DOAs, oneUNOPS functions, segregation of duties, etc.), the incumbent will have responsibilities determined by UNOPS rules and regulations embodied in its regulatory framework - Organizational Directives, Administrative Instructions and other documents as periodically issued and updated by UNOPS. Reporting lines with regards to compliance with UNOPS rules and regulations are ultimately to UNOPS Director Peace and Security Cluster through the respective Portfolio Manager. In addition, division of responsibilities when it comes to administrative processes in support of the programme objectives will be as determined for each country office and confirmed in writing by UNOPS Director Peace and Security Cluster;
Any other duties as requested and tasked by the Programme Manager or Programme Officer.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education and Years of Experience Required:

Advanced University Degree (Master's or equivelant) in business administartion, project management, social sciene or related field with a minimum of two (2) years of relevant experience is required; OR
First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of four (4) years of relevant experience.

Experience:

At least two (2) years of experience in programme, project management and/or business administration is required;
Previous experience in donor reporting and preparing project proposals is required;
Solid computer skills including proficiency in Microsoft Office is required;
Experience in humanitarian affairs and experience in mine action is highly desirable;
Knowledge of the UN mine action policy and Mine Action Information Management Policy is desirable.

Language:

Fluency in English (speaking, writing and reading) is required.
Fluency in Japanese (speaking, writing and reading) is required.
Knowledge of another official UN language is desirable.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)
Contract level: IICA-1 (ICS-9)
Contract duration: Six (6) months, with possibility of extension subject to availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

This is a multiple duty station position. The duty stations considered are Khartoum, Sudan and Juba, South Sudan.
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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