Administrative Assistant, (G-4), Tashkent, Uzbekistan (For Uzbekistan nationals and only UN staff eligible to apply)

Under close supervision, Administrative Assistant supports a broad variety of standardized administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative procedures, processes and policies. In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

The vacancy is open only for internal candidates (UN Staff)

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

Purpose of the Position
Under close supervision, Administrative Assistant supports a broad variety of standardized administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative procedures, processes and policies.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

Summary of key functions/accountabilities: 

• Travel
• Vision Support
• Contracting of consultants and service providers
• Events and Conferences
• General Administrative Duties

Travel

• Provides travel assistance based on the organization’s rules and policies to all staff;
• Based on verbal and/or written instructions, prepare travel itineraries, hotel bookings, visas requests, security/medical clearances, completion of travel claims.

SAP/Vision Support

• Provide support on creating and entering the MDM in the system;
• Prepare the list of office supplies for procurement.

Contracting of consultants

• Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, making necessary logistical arrangements.

Events and Conferences

• Provide logistical support for meetings: assist in booking conference rooms, production and distribution of materials, etc., and arrange for catering when applicable;
• Distribute meetings reports and information;
• Arrange times through liaising with participants over availability;
• Prepare and maintain agendas and minutes of the meeting.

General Administrative Duties

• Assist shipping/custom clearance for office supplies;
• Maintain physical inventory records updated;
• Check DCT liquidation documents;
• Keep files of all Operations related documents.  

Impact of Results:

The efficiency and effectiveness of support provided by the admin assistant ensures that a strong administrative platform is provided to the respective sections, which in turn affects the timely and accurate completion of the services provided by advisors and specialists in the team.  

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies 

• Communication (I)
• Working with people (II)
• Drive for results (I)

Functional Competencies: 

• Analyzing (I)
• Learning & Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

Recruitment Qualifications

Education:  Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:  A minimum of 4 years of progressively responsible administrative or clerical work experience is required.

Language Requirements:  Fluency in English and local language of the duty station is required.