HR Analyst

Mogadishu | Somalia

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.  It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor. 


Background Information - Job-specific

Under the guidance and direct supervision of the Human Resources (HR) Specialist, the HR Analyst supports in ensuring effective delivery of HR services in the office, ensuring high quality, accuracy and consistency of work. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR/A Analyst promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with the HR Specialist, Programme, Operations and project teams in ensuring effective HR management. He/she is also involved in the day-to-day administration and personnel management to support the Programme as per the following:

Functional Responsibilities

The jobholder supports in the following activities:


1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
  • Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system;
  • Process mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit;
  • Analysis and elaboration of proposals on the strategic approach to recruitment proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
2. Provides support to effective human resources management, focusing on achievement of the following results:
  • Management of actions related to the unit’s human resource activities, e.g., recruitment - job descriptions, vacancy announcement, screening of candidates, organization of interview panels, placement, performance appraisal, , separation of staff members, training etc., ensuring consistency in the application of UNOPS rules and procedures;
  • Support the recruitment process of UNOPS project personnel;
  • Information and advice to UNOPS staff on the conditions of service, duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations;
  • Management of contracts in and outside oneUNOPS. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through oneUNOPS;
  • Support the management of International staff entitlements and position funding delegated to the HR Unit;
  • Supports in the development and management of rosters;
  • Provides information for planning of staffing needs for inclusion in the staffing table;
  • Supports in the preparation and/or review of human resources submission requests to HQCPC, in accordance with relevant Procurement/HR guidelines;
  • Assists in the planning and development of the HR components of the office annual report.
3. Provides support to proper staff performance management and career development focusing on  achievement of the following  results:
  • Support to the implementation of the protocol for performance appraisal process & facilitation of the process.
  • Implementation of strategic staffing policies in line with career development.  
4. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Organise training for the operations/ projects staff on HR-related topics.
  • Sound contributions to knowledge networks and communities of practice.
  • Synthesis of lessons learnt and best practices in human resources

5. Provide support to travel and visa arrangements for incoming personnel, training delegates and official mission and conduct timely induction/orientation briefings on a regular basis.

  • Ensure timely administration of payments and related transactions of allowable expenditures (payroll, none-payroll-payments, travel advance, DSA and other reimbursements, among others).

Competencies

Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solution; Drives for change and improvement does not accept the status quo; Shows the courage to take unpopular stands

Planning and Organising- Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Judgement/Decision-making   - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed

Teamwork  - Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings


Education/Experience/Language requirements

Education & years of Experience:
  • First Level University degree (Bachelor’s or equivalent) in HR, Business Administration, Public Administration or related field with  two (2) years of relevant experience is required; OR
  • Secondary Education (High School) with six (6) years of relevant experience.

Experience:

  • Two (2) years of relevant experience at the national or international level in providing HR advisory services required;
  • Two (2) years of experience in managing staff;
  • Experience in the use of various HR systems e.g. performance management, learning, recruitment systems desired;
  • Experience in managing recruitment in a busy environment desired;
  • Experience in interpreting and advising staff on policy matters desired;
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems desired.

Languages:

  • Fluency in English (writing, reading and speaking) is required;

  • Fluency in Somali (writing, reading and speaking) is required;

  • Knowledge of a UN official language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-8 
Contract duration: 1 Year. Renewable subject to availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu | Somalia
  • Grade: LICA-8, Local Individual Contractors Agreement
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2017-08-16

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