Logistics and Asset Management Analyst

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.  It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Under the guidance and direct supervision of the Logistics and Asset Management Officer, the Logistics and Asset Management Analyst is to assist in the effective delivery of logistics and asset management of support services. He/she analyzes and interprets the rules and regulations and provides solutions to complex issues. The incumbent promotes a collaborative, client-focused, quality and results-oriented approach.

The Logistics and Asset Management Analyst will be required to supervise and lead the staff of the Asset Management/logistics team in the absence of the Logistics and Asset Management Officer. The Asset Management Analyst works in close collaboration with the operations, programme and project teams to successfully deliver administrative services.

1. Streamline asset management services, focusing on achievement of the following results:

• Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy;
• Streamline Somalia’s programme wide asset management framework in collaboration with the Logistics and Asset Management Officer in country;
• Review and assist in the day-to-day management and reporting of assets,  maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy;
• Conduct inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items;
• Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis;
• Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis;
• Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations.

2. Provide assistance to ensure efficient logistics services, focusing on achievement of the following results: 

• Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures;
• Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations;
• Carry out all programme logistical services in accordance with UNOPS rules and regulations. 

3. Facilitate knowledge building and sharing focusing on achievement of the following results: 

• Organize trainings for the support and operations staff on supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location;
• Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework;
• Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules;
• Introduce and synthesize lessons learnt and best practices in logistics and asset management;
• Contribute to knowledge networks and communities of practice;
• Perform other related duties as required.

Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solution; Drives for change and improvement does not accept the status quo; Shows the courage to take unpopular stands.

Planning and Organising- Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Judgement/Decision-making   - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork  - Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education & Experience

• First Level University degree (Bachelor’s or equivalent) in Business Administration, Procurement or related field with  two (2) years of relevant experience is required; OR
• Secondary Education (High School) with six (6) years of relevant experience.

Experience

• Minimum two (2) years of experience in asset management, supply chain management, cargo management or logistics management; or two years of combined experience in any of the aforementioned fields required;
• Experience in supporting projects and working with clients is desired;
• Professional Certification in Supply Chain Management is desired;
• Professional Certification in Asset Management is desired;
• Previous experience working with UNOPS or other UN agency is desired;    
• Experience in managing assets for an international organization is an asset;
• Ability to adapt and engage in implementation of new systems is desired;
• Excellent inter-personal and communication skills is desired;
• Experience in the usage of computers and office software packages (MS Office 2013 and/or newer versions) and experience in handling of web-based management systems desired.

Languages

• Fluency in English (writing, reading and speaking) is required;
• Fluency in Somali (writing, reading and speaking) is required;
• Knowledge of a UN official language is desirable.