IM Assistant

Nairobi | Kenya

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor. 

Functional Responsibilities

Under the supervision of the Information Management Officer, the Information Management Assistant will carry out the following functions:
  • Responsible for verification and recording of all field data from implementers into the IMSMA database;
  • Perform quality assurance checks on reported data before data entry;
  • Carry out quality checks during and after data entry;
  • Produce statistics and reports from the Mine Action data;
  • Produce statistics for IMSMA monthly report;
  • Assist in creation and maintenance of comprehensive soft and hard archive system;
  • Update both soft and hard archives on weekly basis;
  • Create photo catalogue from received photos from mine action activities;
  • Regularly review and update IMSMA forms as per the need of field activities;
  • Regular distribution of IMSMA forms to operations and implementers;
  • Assist in preparation and printing of informative maps with mine action and other available data;
  • Work and produce standard mapping templates;
  • Maintain and contribute to the operations mapping archive;
  • Attend IMSMA training and provide regular trainings to operations and implementers staffs in the use of IMSMA & GIS;
  • Contribute to the development of procedures, guidelines and manuals;
  • Assist with IT and related general computer related issues;
  • Perform any other duties assigned by IMSMA Officer.

Education/Experience/Language requirements

Education

  • First level university degree (Bachelor's Degree or equivalent) in Information Management with an additional one (1) year of relevant experience; OR
  • Secondary Education with an additional five (5) years experience in Information Management, (GIS) Geospatial Information System, database management or related field.
Work Experience
  • Minimum 1 year of relevant experience in (GIS) Geospatial Information System and database management is required;
  • Experience in IMSMA (Information Management System for Mine Action) is desired;
  • Good computer skills in windows operating system in the networked environment is desired;
  • Good working knowledge of SQL, MySQL and Postgres as well as of graphic design;
  • Good working knowledge of Archival Information System;
  • Knowledge of UN/UNOPS rules and regulations will be considered an asset.   

Language

  • Fluent in English (writing, reading and speaking) is required;
  • Knowledge of a UN official languages is desirable.
  • Good computer skills in windows operating system in the networked environment;
  • Good working knowledge of Microsoft Office applications;
  • Good working knowledge of SQL queries are required;
  • Knowledge of second UN working language desirable;
  • Knowledge of UN/UNOPS rules and regulations will be considered an asset;  
  • Able to travel to all areas in Somalia;
  • Capable to work in a multi-national / cultural environment.
  • Flexibility in undertaking any kind of assignment.
  • Good computer skills in windows operating system in the networked environment;
  • Good working knowledge of Microsoft Office applications;
  • Good working knowledge of SQL queries are required;
  • Knowledge of second UN working language desirable;
  • Knowledge of UN/UNOPS rules and regulations will be considered an asset;  
  • Able to travel to all areas in Somalia;
  • Capable to work in a multi-national / cultural environment.
  • Flexibility in undertaking any kind of assignment.
  • Good computer skills in windows operating system in the networked environment;
  • Good working knowledge of Microsoft Office applications;
  • Good working knowledge of SQL queries are required;
  • Knowledge of second UN working language desirable;
  • Knowledge of UN/UNOPS rules and regulations will be considered an asset;  
  • Able to travel to all areas in Somalia;
  • Capable to work in a multi-national / cultural environment.
  • Flexibility in undertaking any kind of assignment.
  • Competencies

    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
    Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.                                                                                  
    Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
    Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
    Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
    Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
    Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

    Contract type, level and duration

    Contract type: Local Individual Contract Agreement (L-ICA)
    Contract level:  L-ICA 5
    Contract duration: 10 Months with possibility of extension subject to performance and availability of funds

    For more details about the ICA contractual modality, please follow this link:
    https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

    Additional Considerations

    • This is a local position, therefore only nationals of duty station (Kenya) or applicants with a valid residence permit will be considered.
    • Please note that the closing date is midnight Copenhagen time (CET)
    • Applications received after the closing date will not be considered.
    • Only those candidates that are short-listed for interviews will be notified.
    • Qualified female candidates are strongly encouraged to apply.
    • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
    • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

    It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

    This is a local position therefore, it is only open to Somalia Nationals. 
    This is a local position therefore, it is only open to Somalia Nationals. 

    Background Information - UNOPS

    UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

    Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

    With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

    A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
    Apply
    • Organization: UNOPS - United Nations Office for Project Services
    • Location: Nairobi | Kenya
    • Grade: LICA-5, Local Individual Contractors Agreement
    • Occupational Groups:
      • Administrative support
    • Closing Date: 2017-07-27

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