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Recruitment Officer (HMS)(P3)

Vienna | IAEA Headquarters (Austria)

Organizational Setting

The Division of Human Resources (MTHR) is in the Department of Management. MTHR provides a wide range of human resource (HR) services, including HR organizational development and planning, recruitment, staff development, performance management, and administration of compensation and benefits. A comprehensive and integrated HR service that matches the IAEA's HR capacity with its core goals is critical to the quality and efficiency of its programmes. The IAEA has a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.

Main Purpose

Reporting to the Head of the Recruitment Unit, HMS, the Recruitment Officer ensures the successful and efficient recruitment of staff for specific IAEA Departments.


The Recruitment Officer is\: (1) a specialist, participating in, and providing advice to managers on, the recruitment process; (2) an analyst, reviewing complex recruitment cases and recommending solutions; and (3) promoting the use of outreach and other modern sourcing techniques.

Functions / Key Results Expected

  • Contribute to a successful and timely recruitment cycle by partnering with managers to set target timelines and staff profiles, and providing advice on outreach strategy, appropriate assessment tools, shortlisting, and evaluating candidates.
  • Contribute to the evaluation of internal and external candidates by advising interview panel members on appropriate interview techniques and questions, providing a professional assessment of interviews, testing or other assessment tools, and carrying out reference checks.
  • Research, propose and implement state-of-the-art initiatives on the use of assessment tools and methods, including but not limited to, technical examinations, psychometric tests, etc.
  • Research, provide and update recruitment metrics to support the work of the Recruitment Unit.
  • Coordinate and follow up on all recruitment, placement and transfers of staff, including advising on staffing and contracting options, negotiating salary levels with successful candidates, and providing information on conditions of service as required.
  • Participate in and lead working groups in the above areas, and keep up-to-date on best practices and contribute to the review of existing policies, procedures and practices related to recruitment.
  • Provide day-to-day oversight/guidance to recruitment assistants.
  • Promote the use of best practice candidate-sourcing techniques, advise recruiting managers on outreach strategy, and conduct seminars and other outreach events with counterparts from Member States to seek and attract potential candidates.
  • Promote the IAEA as an employer of choice, undertaking outreach activities such as recruitment missions, job fairs, and presentations at various forums.

Competencies and Expertise

Core Competencies

Name Definition
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork Actively contributes to achieving team results. Supports team decisions.


Functional Competencies

Name Definition
Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.


Required Expertise

Function Name Expertise Description
Administrative Support Discretion and Respect for Confidentiality Application of a high degree of tact, diplomacy and discretion, and proven ability to maintain confidentiality
Administrative Support Guidance and Training Ability to coach and mentor, and create opportunities for staff to grow and develop
Human Resources International Human Resource Management Knowledge of international HR management principles, concepts and practices.
Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in the use of office software products (MS Office 2010)
Information Technology - Oracle Oracle Human Capital Management Knowledge of recruitment software such as TALEO would be an asset

Qualifications, Experience and Language skills

  • Bachelor's Degree - In human resource management, public or business administration or a relevant field
  • Minimum of five years of progressively responsible relevant working experience in human resources management with emphasis on recruitment, desirably including a minimum of three years’ experience at an international level.
  • Knowledge of TALEO or other similar recruitment software would be an asset.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $58583 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 25366, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna | IAEA Headquarters (Austria)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Human Resources
    • Nuclear Technology
    • Energy sector
    • Administrative support
    • Human Resources
  • Closing Date: 2017-09-02

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