Assc Admin/Finance Officer

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the IOM-FOM issued for this Compendium / Fast Track exercise, as well as the  Revised Policy and Procedures on Assignments (UNHCR/HCP/2015/2 refers). Associate Administrative/Finance Officer

ORGANIZATIONAL CONTEXT:
Associate Admin/Finance Officers will establish and maintain efficient administrative control mechanisms to ensure compliance with UNHCR and UN administrative, human resources and financial rules and procedures.

Frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization's programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.

The incumbent directly supervises general service staff.

FUNCTIONAL STATEMENT
Accountability:
* UNHCR premises for the country operation are managed in an efficient and cost-effective manner, and provide a healthy, safe and respectful working environment.
* UNHCR's financial rules and regulations, policies and procedures are adhered to by the country operation.
* UNHCR's local cash is safeguarded.

Responsibility:
General Administration
* Assist in the day-to-day personnel and administrative operations of the office.
* Contribute to providing a healthy and respectful working environment, free from hazard or security risks.
* Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
* Participate in the physical verification of UNHCR property plant and equipment.

Human Resources
* Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.
* Coordinate training and capacity-building activities to staff in administrative related areas.

Finance/Budget
* Contribute to the process to determine the country's budget.
* Provide guidance and support on UNHCR's internal control framework, financial rules, policies and procedures.
* Identify potential risks in relation to the financial management of the office, and propose mitigating action to senior management, when applicable.
* Conduct regular checks of petty cash and cash accounts.
* Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCR's Financial Rules.
* Provide training on financial matters.

Authority:
* Participate in the interview process for the recruitment of local staff.
* Certify that disbursements are in accordance with the administrative budget and UNHCR's Financial Rules.
* Approve vouchers, including ABOD and project disbursements.
* Prepare financial status reports.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE:
* University Degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent).
* Minimum four years of previous job experience in the field of accounting or finance.
* Excellent computer skills, in particular in MS Office applications.
* Excellent communication skills.
* Excellent knowledge of English and working knowledge of another UN language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

***For National Officer positions, very good knowledge of local language and local institutions is essentials.

DESIRABLE QUALIFICATIONS & COMPETENCIES:
* Professional qualification in accounting or finance (CPA/CIA or equivalent).
* Working experience of at least one year in an intergovernmental organization (United Nations or similar).
* Good knowledge of United Nations administrative, human resources and financial rules and procedures.
* Working experience with PeopleSoft/Oracle Financial and/or HR modules. C001L2 - Accountability Level 2
C002L2 - Teamwork & Collaboration Level 2
C003L2 - Communication Level 2
C004L2 - Commitment to Continuous Learning Level 2
C005L2 - Client & Result Orientation Level 2
C006L2 - Organizational Awareness Level 2
M003L2 - Judgement and Decision Making Level 2
M006L2 - Managing Resources Level 2
X001L2 - Analytical Thinking Level 2
X005L2 - Planning and Organizing Level 2

Please note that the closing date for all vacancies in the Add. 3 to March 2017 Compendium is Thursday, 3 August 2017 (midnight Geneva time).