Desktop Publishing Operator(G5)

Vienna | Vienna | IAEA Headquarters

Organizational Setting

 

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.

 

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.

 

The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.


Main Purpose

 

The Desktop Publishing Operator provides layout of IAEA publications in official IAEA languages and of other material according to the IAEA’s Style Manual for Publications and Documents.


Functions / Key Results Expected

 

  • Provide the layout of publications in all official IAEA languages (formatting of text and creation of tables and mathematical formulas (equations) and of documents, Agency forms, certificates, leaflets, flyers and brochures.
  • Prepare and/or modify graphic and textual elements (figures, photographs, images) for inclusion in print and digital products, including those web based.
  • Implement editors’ corrections and/or revisions in page proofs and blueprints.
  • Prepare and do quality control of pdf files to be printed digitally or posted on the web, and post these products on the web when required.
  • Prepare CD-ROMs, DVDs and .EPUB versions, when required, of IAEA publications.
  • Create bookmarks and hyperlinks to pages, URLs and text anchors.
  • Update and maintain databases and other record keeping tools relevant to publishing.

Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition
 
Knowledge sharing and learning Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
 
Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.

Required Expertise

Function Name Expertise Description
     
Publishing Desk Top Publishing and Production In-depth knowledge of specialized publishing production software
     
Public Information and External Relations Multimedia Production Good understanding of use of different multimedia file formats, especially with regards to electronic publishing operations.
     
Public Information and External Relations Printing/Publishing Good general understanding of all publishing and printing processes, especially with regard to electronic publishing operations and digital printing

Qualifications, Experience and Language skills

 

  • Completed secondary education or equivalent specialized training in desktop publishing from technical institute or equivalent.
  • Five years of relevant working experience in a Desktop Publishing related operation
  • Good oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, German, Russian and Spanish) is an asset.
  • English language test (level 2) and typing test (level 1) to IAEA standard.

Remuneration

 

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 43257 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna | Vienna | IAEA Headquarters
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Communication and Public Information
    • Nuclear Technology
    • Energy sector
    • Administrative support
    • Translations and Languages
    • Communication and Public Information
  • Closing Date: 2017-08-22

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