Mogadishu | Somalia
Background Information - PSC
Peace and Security Centre
The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director, who has the overall authority and accountability for the performance of the PSC on behalf of its clients.
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
Background Information - Job-specific
Under the overall guidance and supervision of the Finance Officer, the Finance Analyst analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues; he/she ensures effective and transparent utilization of financial resources and integrity of financial services. The Finance Analyst promotes a client-oriented approach consistent with UNOPS rules and regulations.
The Finance Analyst works in close collaboration with the Programme, Operations, and project teams in the Regional Office or Operations/Project Centre, UNOPS HQ staff and Government officials ensuring successful delivery of financial services.
Summary of Key Functions
The jobholder supports in the following activities:
- Implementation of operational strategies
- Programme Operations/Project Centre cash management and treasury
- Control of Programme Operations/Project Centre accounts
- Facilitation of knowledge building and knowledge sharing
- Full compliance with the provisions of the UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.;
- Implementation of effective internal control, proper design and functioning of the financial resources management system;
- Elaboration of the content of internal Standard Operating Procedures in Finance in the Operations/Project Centre, under the supervision of the Finance Specialist;
- Continuous analysis and monitoring of the financial situation in the Operations/Project Centre;
- Analysis and elaboration of proposals on cost-saving and reduction strategies (including introduction and development of e-banking).
- Elaboration of proposals for planning of financial resources of the Operations/Project Centre, preparation of reports containing analysis of the financial situation;
- Providing input in the preparation of the field operating budget; monitoring of expenditures against budget allotments and reporting on variances;
- Coordination with the Budget Specialist to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency;
- Monitoring and advice to the Programme Director, Head of Support Services or Operations/Project Centre Manager on the financial status of projects and programmes (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended)
- Monitoring of expenditure levels against budget and expenditure forecast;
- Discussion of concerns with the Head of Support Services, Portfolio Specialist and Section Heads when required so that timely corrective actions can be taken.
- Timely review of cash position for local accounts, Operational Advance and Petty Cash Account to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
- Weekly review of Project Trial Balance in oneUNOPS to monitor Operational Advance/Petty cash level; identification and recording of advances;
- Efficient local banking arrangements and compliance with local financial and banking regulations;
- Initiation and follow up of bank transfers and deals, selecting bank transfers and deals for approval and settlement;
- Building project capacity to effect payments using oneUNOPS or Operational advance/Petty cash;
- Monitoring of the delivery and income of the portfolio; planning and adjustment of expenditures for the project budgets;
- Analysis of trends and forecasting of income from projects and other sources.
- Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; Request for Payments, travel claims and other entitlements are duly processed;
- Control of accounts closure and Year End Financial Closure;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
- Control of Accounts Payable and Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger;
- Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries;
- Proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;
- Proper control of the supporting documents for payments; preparation of all types of vouchers; remittances and payments execution.
- Organization and conduct of training for the operations/ projects staff on Finance;
- Synthesis of lessons learned and best practices in Finance;
- Sound contributions to knowledge networks and communities of practice.
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Education and Years of Experience:
- First Level University degree (Bachelor’s or equivalent) in Finance, Commerce, Business Administration, Economics or related field with two (2) years of relevant experience is required; OR
- Secondary Education (High School) with six (6) years of relevant experience.
- Two (2) years of relevant experience at the national or international level in providing Finance advisory services;
- Two (2) years of experience in managing staff and operational systems required;
- Experience in the usage of computers and office software packages (MS Office 2013 and/or newer versions) and experience in ERP/SAP systems desired.
Fluency in English (writing, reading and speaking) is required;
Fluency in Somali (writing, reading and speaking) is required;
Knowledge of a UN official language is desirable.
Contract type, level and duration
Contract level: LICA-8
Contract duration: 1 Year. Renewable subject to availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
Background Information - UNOPS
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
- Organization: UNOPS - United Nations Office for Project Services
- Location: Mogadishu | Somalia
- Grade: LICA-8, Local Individual Contractors Agreement - Junior level
- Administrative support
- Banking and Finance
- Banking and Finance
- Closing Date: 2017-08-25