Senior Assistant, India Program

PURPOSE

The role of Senior Assistant is executing administrative and operational transactions in program operation and office management fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & HR processes implementation and other operational functions.

ENGAGEMENT

• Master ERP functionalities and other M& A applications; provide technical assistance for the country team on the new system, applications, and reporting formats
• Inform the country team on the up-to-date procedures, policies and reporting requirement of all administrative transactions; provide alerts on upcoming deadlines for the country team
• Identify issues and risks that will affect consistent program and office operation and report to the Country Representative
• Provide guidance and feedback to country team members to ensure that all GGGI’s policies and regulations are followed by all.

DELIVERY

• Execute office budget disbursement and spending following budget execution plans and schedules in line with yearly work programs and budget line
• Manage office bookkeeping and cash control; manage financing documents according to GGGI standards and rules; managing periodic office bank account reconciliation and book closing
• Administer procurement plans and manage contract payments in line with yearly work programs, outsourcing plans and budget lines.
• Administer country office HR requisitions and onboarding procedures based on approved headcounts
• Place initial screening and controls on country office spending, procurement requests and contract issuance
• Verify data and provide consistency check on data entry and document from spending and expenses of country office operation
• Develop reports on country specific M&A issues  (office banking solutions, visa processing, logistics solutions, etc.) based on identified needs and requests
• Responsible for day to day operational functioning of the India program, ensuring compliance with GGGI´s policies and operational procedures.
• Ensure compliance with GGGI´s financial, procurement and other policies and regulation.
• Provide oversight to ensure effective office management and facilitation of Program’s delivery (for example: logistical arrangements for travel, training, workshop and conference/workshop organization, per diems, etc.)
• Ensure that the effective Information & Communication Technology is in place in support of program delivery and responsible for all data and information stored under the Country Program.

REQUIREMENTS

QUALIFICATIONS

• Undergraduate degree or equivalent in the field of business administration with at least 3 years’ experience in Management and Administration roles.
• A proven track record of managing country program operations in multilateral, international, non-governmental or private multinational organizations.
• Familiarity with topics related to green growth and sustainable development preferred.

FUNCTIONAL

• Track record of delivering M&A support for Program implementation.
  • Ability to provide strong troubleshooting with the ability to quickly and efficiently understand, organize, and solve management and operational problems.
  • Excellent ability to multi-task and prioritize under tight timelines.
  • Attention to detail and process management skills.

CORPORATE

• Versatile, personable and flexible in the face of a complex project.
• Proven track record of taking initiative independently with minimal supervision.
• Ability to work in a multicultural and diverse team.
• An excellent command of spoken and written English