Office Administration Assistant - Head Office

Oslo

Organization: NRC - Norwegian Refugee Council
Location: Oslo
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Emergency Aid and Response
- Administration / Office work
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

The NRC is looking for a service-oriented and positive person to fill the role as Office Administration Assistant at the Head Office in Oslo.

Job description

- Responsible for the operation/attendance of the reception and switchboard
- Responsible for administration of taxi cards, and facility services for the canteen, including keeping standard operational procedures updated and available
- Provide office support services, such as visa applications, HO staffs contact information
- Participate in booking of hotels, seminars, tickets etc. as required
- Responsible for sending and delivering mail
- Administration of access card and registration of guests
- Support with updating Next of Kin list
- Participate in the general running of the head office premises. Including, but not limited to, maintenance of coffee machines, post delivery and pick up, waste disposal, preparations for meetings and handling of office supplies
- Follow up that the HO premises function at the best for staff and guests

Qualifications

- Minimum 1 years of relevant experience
- Professional knowledge of service and secretarial tasks
- Documented results related to the position’s responsibilities
- Fluency in Norwegian and English, both written and verbal

Personal qualities

- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Coping with change

We offer

- Commencement: As soon as possible
- Duration: Permanent
- Salary/benefits: According to NRC’s general directions
- Duty station: Oslo

This vacancy is now closed.
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