Electronic Archive Assistant (National contract)

Thessaloníki

Organization: NRC - Norwegian Refugee Council
Location: Thessaloníki
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Library Science
- Monitoring and Evaluation
- Emergency Aid and Response
- Administration / Office work
- Mechanics and Electronics (Engineering)
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization experienced in helping to create a safer and more dignified life for refugees and internally displaced people. In the light of the high influx of migrants to the Greek islands, NRC has started an emergency response programme on the island of Chios in mid-October 2015. NRC directly assisted over 70,000 refugees and migrants, working together with the Greek authorities, humanitarian actors and volunteers to set up and maintain a dignified and efficient flow of refugees from arrival at the beach, via registration and reception facilities, to departure by boat or plane to mainland Greece. NRC Thessaloniki is now looking forward to cover the position of Electronic Archive Assistant to respond to the humanitarian needs. Please visit our website at www.nrc.no to learn more.

The purpose of the Electronic Archive Assistant position is to support all departments with scanning and filing of documentation.

Job description

Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Ensure that records are properly stored, safe-guarded and available for reference by authorized staff members
Ensure registries for electronic archives are updated and that all documents are referenced according to existing system (financial, logistics, etc.)
Actively promote compliance and coherence in the archiving of electronic documentation

Qualifications

Experience from working as a secretary or in archiving
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge of Greek and/or English
Excellent command of Office package
Basic knowledge of scanning parameters

Personal qualities

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
You should be able to adhere to our Codes of Conduct.