Programme Consultant

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The consultant will be located in the Governance Affairs Office of UNEP. The Governance Affairs Office is responsible for supporting the governing bodies of UNEP, which consists of the United Nations Environment Assembly (UNEA) and its subsidiary intercessional body, the open-ended Committee of Permanent Representatives (OECPR). This office coordinates UNEP’s relations with the Permanent Missions to UNEP, Ministries of Environment and other relevant authorities. It organizes and services all meetings of the governing bodies, provides the main channel of communication with Governments, major groups and stakeholders, including the private sector. It also works closely with other UNEP divisions and regional offices to provide timely information on the programme and activities of UNEP in support of Governments.

Working under the overall guidance and supervision of the Director, Governance Affairs Office, the consultant is expected to perform the following tasks:

Objectives, output expectations and performance indicators

The work will comprise the following tasks:

• Coordinating all logistical and administrative duties related to the preparations of intergovernmental meetings, such as the open-ended Committee of Permanent Representatives and UNEA-3, in collaboration with UNON Conference Services;
• Providing oversight of registration of delegates, in collaboration with UNON Security; and
• Planning and ensuring proper protocol arrangements in coordinating official visits of senior governmental officials and receipt of visiting dignitaries at airports, in collaboration with Airport Authorities.

• Servicing the events, taking notes of the proceedings and producing substantive notes on outcomes of those events; and
• ensuring the production of reports/minutes of meetings and the distribution to the governments and other stakeholders.

Ultimate result of services:

• Result 1: Successful contribution of the inter-governmental meetings, such as the Open-ended Committee of Permanent Representatives and UNEA-3 and related events.
• Result 2: Improved registration process for all meetings and events organized by Governance Affairs Office.
• Result 3: Improved communication and outreach with partners, clients and other stakeholders

• A master`s degree in a relevant field such asDevelopment Studies related discipline, Development Studies, Law or and/ similar related field is required.
• A first- level university degree (Bachelor’s degree or equivalent)  with a combination of 2 additional years of relevant professional experience in Environmental Sciences related discipline, Development Studies, Law or and/ a course closely related to the nature of the position may be accepted in lieu of a Masters degree.

• At least two years’ experience working with a Government institution, international organization and/or private sector is required;
• Computer literacy;
• Ability to multi-task duties and apply practical problem-solving skills;
• Strong ability to work and interact well with diverse groups.

• Excellent working knowledge of written and spoken English is required

• Professionalism: Knowledge of internal policies, processes and procedures generally and particular those related to work of the Global Environmental Facility (GEF) programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related unites. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standards sources. Ability to apply judgement in the context of assignments given, plan own work and manage conflicting priorities and remain calm in stressful situations

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Drafting skills - (required)
• Report writing skills - (required)
• Analytical skills - (required)
• Communication skills - (required)
• Communications Support skills - (required)
• Administrative support skills - (required)
•  Inter-agency coordination skills - (required)
• Research skills - (required)
•  Managing outreach programmes skills - (optional)
• Conferences & event administration skills - (optional)
• Event and conference management skills - (optional)
  
  
  
  
  

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

UNOPS - East Africa Hub

Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub region currently consists of an established Operations Center in South Sudan, an Office in Somalia and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN­Habitat and UNEP, and multiple ‘operational’ projects in Tanzania, Burundi, Uganda, Kenya and several Atlantic and Indian Ocean island states.

The East Africa Hub is currently being reconfigured to ensure, in keeping with the regional strategy, an enhanced scope of engagements and improved operational excellence in the growing area of responsibility.