Field Finance Assistant

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihood and Food Security Trust Fund (LIFT) and the Joint Peace Fund (JPF). Also, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug-resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organisations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

In February 2009, MMOC was selected by the Myanmar Country Coordination Mechanism for the Global Fund to Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients of GFATM grants for Myanmar. The implementation of the grants has commenced in January 2011.

In August 2013, the UNOPS Myanmar was selected by the Regional Steering Committee for the Artemisinin Resistance Containment Initiative for the Global Fund to Fight AIDS, Tuberculosis and Malaria as Regional Principal Recipients of GFATM regional grant for Greater Mekong Sub-region (Cambodia, Laos, Myanmar, Thailand and Vietnam). The implementation of the grant has commenced since January 2014.

To implement Financial Management of the GFATM grants, MMOC is seeking qualified candidates to the position of Field Finance Assistants – Managed Cash Flow.

Under the direct supervision of the Finance Analyst, Managed Cash Flow and the overall direction of the Finance Officer, Managed Cash Flow and Financial management Officer, the Field Finance Assistant shall be responsible for perform the following duties and responsibilities;

• Manage a significant amount of cash for the implementation of the three National Programmes activities;
• Act as a custodian of a revolving Operational cash advance for the disbursement of the activities implemented by the three diseases National programmes;
• Strong understanding of the quarterly approved Work plan in order to provide effective disbursement for National Programme’s activities;
• Open and operate a bank account for the management of operational advances
• Record all transactions on a daily basis in the operational advances ledger and reconcile the ledger on a monthly basis with the cash in hand and bank;
• Ensure sufficient funds at the field location by requesting for replenishment in a timely manner;
• Ensure full settlement of Operational Advances within 90 days from the date of its receipt;
• Submit monthly financial reports to the Yangon Office by the set timelines. These reports includes but are not limited to: Operational Advances Ledger, Operational Advances  Reconciliation Sheet, Cash Control Sheet and bank reconciliation statement;
• Frequently travel to the assigned townships  to disburse the funds as per national programe’s approved work plan
• Make reimbursement to nominated drawers under the reimbursement scheme;
• Closely collaborate with the Department of Health Staff to ensure proper understanding of the Managed Cash Flow Standard Operating Procedures and better working relationships;
• Safe custody of cash and the assets assigned to her/him
• Working closely with the Yangon based Managed Cash Flow team by giving the required information or informing them of operational matters which need a resolution;
• Performs other duties assigned by the supervisor (s).

• Education
• Secondary education with minimum five years of relevant experience is required. Bachelor’s degree preferably in finance, accounting, business administration or related area would be an advantage and may substitute required years of work experiences.

Experience

• Minimum of 5 year experience in finance, accounting, business administration and/or related fields is required.
• Knowledge of UN or UNOPS financial regulations and rules will be considered as an asset.
• Experience within the UN system is an advantage.

• Intermediate level in written and oral English and Fluency in Myanmar language is required.
• Fluency in written and oral Chinese (Mandarin) Language is required.

Functional Competencies

a. Knowledge Management and Learning

• Promotes a knowledge-sharing and learning culture in the office
• In-depth knowledge of development issues
• Ability to advocate and provide policy advice
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

b. Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead implementation, monitoring and evaluation of development programmes and projects,
• Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change
• Excellent conceptual and analytical abilities and an analytic approach to information management.

Core Competencies

• Effective Communication - Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict actually, by overcoming differences of opinion and finding common ground.
• Integrity and inclusion - Treats all individuals with respect; responds sensitively to differences and encourages others to do the same; Upholds organizational and ethical norms; Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Leading self & others - Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
• Partnering - Demonstrates an understanding of the impact of own role on all partners and   always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others.
• Result Orientation - Efficiently establishes an appropriate course of action for self and others to accomplish a goal. Steps lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Agility - Open to change and flexible in a fast paced environment. Adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Solution Focused - Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.