FINANCE AND ADMINISTRATIVE OFFICER

Paris

Under the overall authority of DIR/BFM and direct supervision of the Head of Administrative Unit (BFM/AO Platform), the Finance and Administrative Officer  will be responsible for a range of administrative support activities of assigned Sectors/Bureaus. S/he will  facilitate the execution of programs and activities in the field of Finance, Budget, Human Resources and Office Management. S/he will perform functions with technical guidance from the Bureau of Financial Management and the Bureau of Human Resources Management. In particurlar, the incumbent will\:

 

General Accountabilities

  • Advise and support the Head of  the Administrative Unit on all administration, budget, financial and human resources matters.
  • Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of budget, financial and human resources.
  • Provide regular  and  ad hoc budget, financial and human resources information, analysis and explanations and propose alternative solutions to the Head of Unit and ADGs/DIRs of the assigned Sectors/Bureaus to support informed decision-making.
  • Supervise a team of support staff responsible for the assigned Sectors/Bureaus;identify development needs and provide on the job coaching of the supervised staff.

Budget and Finance Accountabilities

  • Participate in the planning and preparation of the budget (C/4, C/5) and provide technical inputs in the preparation of work plans.
  • Provide technical information, analysis and explanations to the Head of Unit and ADGs/DIRs of the assigned Sectors/Bureaus in budget execution and assess progress versus approved work plans. Identify problem areas and propose corrective actions.
  • Ensure timely and accurate maintenance of budget data in the appropriate management systems and compliance of budget transactions with regulations, rules, policies and procedures; interpret and apply rules and regulations and make recommendations for action.
  • Ensure assigned Sector/Bureau's financial resources are fully and properly accounted for and that internal control systems are adequate and functioning.
  • Monitor the financial status of projects and programmes and identify shortfalls and alert Sectors/Bureaus concerned and propose alternative solutions.
  • Act as Certifying Officer ensuring that financial transactions are in compliance with regulations, rules, policies and procedures.
  • Support managers for operational planning for contracting, travel, meeting and conferences in accordance with work plan requirements.

Human Resources Accountabilities

  • Certify HR actions in full alignment with UNESCO's Staff Rules and Regulations and HR Manual.
  • Coordinate the provision of information to the Head of Unit and ADGs/DIRs of the assigned Sectors/Bureaux on all staff related matters.
  • Provide regular updates of the organizational charts of the assigned Sectors/Bureaus, HR data and dashboards.
  • Coordinate the administration of day to day HR issues within the assigned Sectors/Bureaus and ensure appropriate and timely follow-up with HRM sections.

EDUCATION

  • Advanced university degree (Master degree or equivalent) in business administration, finance, accounting, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

WORK EXPERIENCE

  • A minimum of 2 years of relevant work experience in administration, finance, accounting, or related area, of which at least 1 year acquired at the international level.
  • Experience in using an Enterprise Resource Planning (ERP) system, preferably SAP.

SKILLS/COMPETENCIES

  • Very good communication skills (oral and written).
  • Ability to interpret rules and administrative guidelines and to solve routine and non-routine issues in the field of Human Resources, Finance, and Budget.
  • Ability to identify priority activities and assignments and foresee risks.
  • Ability to organize and monitor own work plan.
  • Ability to identify clients’ needs and match them to appropriate solutions.
  • Strong conceptual and analytical skills.
  • Ability to establish and maintain effective working relationships in a multicultural environment.
  • Ability to supervise and manage staff and teams.
  • Excellent IT skills, including knowledge of MS software (Word, Excel etc.)

LANGUAGES

  • Excellent knowledge of English or French and good knowledge of the other language.

EDUCATION

  • Professionally recognized Accountancy Certification.

WORK EXPERIENCE

  • Relevant experience within the United Nations System and the application of administrative and financial rules and regulations.

 

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: 2017-09-10

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