ICT Project Assistant

The United Nations Department of Field Support, Information and Communications Technology Division (UN DFS-ICTD) is responsible for the delivery of architectural decisions in alignment with the ICT strategy of DFS. UNOPS has been requested to assist in the implementation of this activity.

Under the overall supervision of the UNOPS DFS Senior Programme Manager, the incumbent will be responsible for the performance of the following functions:

• Provide general office assistance, set up and maintain files/records, organize meetings, physical space planning, identification of office technology needs, maintenance of equipment inventory, etc.;
• Perform other related administrative duties, as required, e.g. human resources, operational training and travel administrative assistance, attendance and leave recording, recording of expenditures and facilitation of financial recovery;
• Compile, summarize and present basic information/data on specific projects and related issues;
• Assist with the submission and review of project documents, budgets, ensuring necessary approval and entry in computerized systems;
• Liaise with project management groups in other locations such as UNGSC, UNSB-V as well as field missions as required;
• Assist with monitoring status of project proposals and receipt of relevant documentation for review and approval;
• Assist in the preparation and coordination of internal and external communication materials;
• Perform other related duties as required.

• Impact of Results 
• The result of work of the ICT Project Assistance impacts directly on the delivery of services that satisfy the requirements of the Department as well as the performance of the services implemented in the DFS/DPKO field missions and headquarters. It will also ensure proper processes and methodologies are followed and implemented according to the established standards.

Education:

The minimum education requirement for this position is a High School Diploma or equivalent. A Bachelor or master’s degree in ICT, Finance, Human Resource, Business Administration or related field may be considered in lieu of experience.

Experience:

• Minimum of 5 years of progressively responsible administrative experience in an international/ multicultural organization in the field of ICT, finance, human resources, or other related fields is required. A candidate with a University degree must have at least one year of experience in the relevant area.
• Proficient knowledge of MS Office, MS Project and SharePoint is desirable.

• Experience in writing of various communications materials and related documents is desirable.
• Knowledge of the Department of Field Support, UN systems and applications and Staff Regulations and Financial Rules is desirable.

Certificate:

PRINCE2 Foundation and/or Practitioner certifications are highly desirable

Language Requirements:

Fluency in spoken and written English is required. Knowledge of a second UN language is highly desirable. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS mission is to help people build better lives and countries achieve sustainable development.

UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

UNOPS vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure, and by the efficient and transparent use of public resources in procurement and project management.

With over 8,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it.  By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

• Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
• Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
• Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Based in the New York, the UNOPS Development Group Cluster supports diverse partners with their peacebuilding, humanitarian and development operations. For example, within the United Nations Development Programme, the Cluster works with the Bureau for Policy and Programme Support and the Office of South-South Cooperation.

The cluster also supports the United Nations Secretariat, as well as a broadening community of other New York-based United Nations organizations in the delivery of project management and implementation services