UN Women: HR Associate – Workplace Relations and Development

New York City

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Specialist – Workplace Relations and Development, administratively, logistically and technically support all workplace relations, employee engagement, learning and development and performance management activities.

Duties and Responsibilities

Administer and implement HR strategies and policies related to Workplace Relations, and Learning and Development:

  • Ensure full compliance of records and reports with UN and UN Women Rules and Regulations and HR policies and guidelines related to workplace relations, and learning and development;
  • Provide report input to the management and staff on records and status pertaining to Workplace Relations, Learning and Development plans, rules and regulations;
  • Respond to queries concerning HR Workplace relations and Learning and Development related matters;
  • Undertake research on a range of HR related issues and assist in preparation of notes/reports.

Provide HR administrative and logistical services in the field of workplace relations, employee engagement, grievances and disciplinary cases, and learning and development:

  • Provide office support services such as process, draft, edit, proofread and finalize for approval correspondence and other internal and external communications; maintain files, records, monitor deadlines;
  • Provide administrative coordination support for workplace relations services, staff engagement and learning and development  issues;
  • Create and maintain the HR intranet site pages related to workplace relations, and learning and development with content, news, and updates.  

Coordinate and facilitate meetings, events, courses related to workplace relations, learning and development and performance management:

  • Organize events and training interventions such as information sessions, focus groups and consultations on employee engagement, work life balance and other workplace relations issues;
  • Initiate and coordinate activities to encourage and promote global best practices related to work life balance and wellness at the workplace such as wellness fairs;
  • Coordinate and facilitate training courses for personnel related to HR services; organize and execute training events in collaboration with internal and external partners;
  • Monitor and evaluate the status of the learning and development plan on a monthly basis;
  • Support and facilitate the orientation program for all personnel;
  • Provide administrative coordination support to the development and maintenance of learning paths, career development opportunities and career paths.

Maintain data in relation to HR employee consultations, and learning:

  • Maintain, further develop and update internal database and files on learning and development and performance management matters in a confidential and secure manner;
  • Maintain records of compliance training including mandatory courses, standards of conduct and ethics training as well as required HR skills;
  • Generate a variety of standard and non-standard statistical and other reports from various databases relate to workplace relations and development and learning;
  • Monitor the implementation of approved learning events, including budget provision and participant feedback.

Facilitate knowledge-building and knowledge-sharing globally on employee engagement, HR workplace policies, work-life balance policies, learning and development:

  • Contribute to the inventory of best practices in workplace relations, and learning and development;
  • Liaise with the Communities of Practice of HR focal points in Regional Offices and Country Offices to disseminate information on workplace relations issues, work-life balance, and learning and development initiatives and changes;
  • Ensure that information on upcoming learning and development initiatives and career development initiatives are widely communicated within UN Women globally.

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

  • Timely an accurate administration on workplace relations, learning and development and performance management;
  • Timely and accurate response to queries;
  • Timely organization and coordination of trainings and events;
  • Information is easily available and databases are up to date.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

  • In-depth understanding of HR administration, processes and policies;
  • Ability to maintain relationships with clients; ability to understand client’s perspective;
  • Good oral and written communication skills;
  • Detailed oriented and client-focused;
  • Ability to prioritize work;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Responds positively to new approaches;
  • Strong IT skills.

Required Skills and Experience

Education:

  • Completion of secondary education with specialized certification in HR;
  • First level university degree in Human Resources, Business or Public Administration, Organizational Development desirable, but not a requirement;
  • Candidates who do not have a university degree or an accredited certification in HR will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

  • Minimum of 6 years of relevant experience in Human Resources, administration at national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system;
  • Experience in training or learning and development is an asset.

Languages:

  • Fluency in English is required;
  • Knowledge of one of the other UN official working languages is an asset.

Notes:GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: New York City
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Human Resources
    • Human Resources
    • Women's Empowerment and Gender Mainstreaming
    • Administrative support
  • Closing Date: 2017-09-04

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