Human Resource Management Assistant

Addis Ababa

Organization: DRC - Danish Refugee Council
Location: Addis Ababa
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Environment
Closing Date: Closed

Title: Human Resource Assistant

Location: Addis Ababa

Reports to: HR Coordinator

Start of Contract & Duration: Six Months

Posting date: September 12, 2017

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

RESPONSIBILITIES AND TASKS

Working with the support of the HR Coordinator and be responsible for the following tasks:

Maintain a thorough knowledge of DRC HR policies and ensure adherence to it.
Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality.
Oversee leave management; maintain leave tracking; ensuring complete documentation for all staff movement in the Field Office and Head Office.
Makes internal and/or external announcement of vacancies as required by different offices in DRC;
Checks the fulfillment of all employment formalities, the required documents and make sure that the CO has sound documentation system;
Follows up on the submission of accurate timesheets from all staff in DRC and ensures accuracy of basic personnel data before payment is effected;
Ensures that all staff are insured when they first join the organization, sends the updates of any changes that affect our insurance policy like salary increment, resignation, the status of the staff, etc;
Handles all insurance related issues of staff in a very organized and professional manner;
Keeps records of different leave requests centrally in Addis Ababa, provides this information to the staff, the management and to any other concerned stakeholders upon request;
Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and computer data bases;
Assist in the recruitment processes by longlisting the applicants as per the criteria set by the organization and send the longlist to the hiring manager; contacting the selected candidates for interview and written exam, facilitate and handle the written exams in Addis and different FOs.
Maintain tracking system of the recruitment process and compile weekly recruitment status report.
Organize orientation to the newly hired staff.
Make sure that all newly hired staff have got DRC ID; follow up the contract renewal of ID Printing Service Providers, manage the contract.
Make sure that all staff in DRC Addis and FOs have been registered in the government pension scheme and keep the record in the personal file.
Provide professional advice to project managers on a range of HR issues.
Compile HR related reports as required.
Any other assignments as instructed by the immediate supervisor

PERSONAL SPECIFICATIONS

REQUIRED

• Diploma or BA in Human Resource Management or other relevant fields.

• 4 years’ experience for Diploma or above 2 year experience for BA holders

• High integrity, pro-active, stable, robust character and a good team-player

• Excellent communication skills

• Excellent analytical and negotiation skills

• Experience in working in NGOs

• Proven commitment to accountability practices.

• Knowledge of computers: word processing, database management packages.

• Fluent in written and spoken English.

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than September 24, 2017.

For general information about the Danish Refugee Council, please consult www.drc.dk.

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

This vacancy is now closed.
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