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Deputy Area Manager

Gambēla

  • Organization: DRC - Danish Refugee Council
  • Location: Gambēla
  • Grade: Mid/Senior level - Mid/Senior - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: Closed

Title: Deputy Area Manager 
Location:  Gambella 
Reports to: Head of Program 
Start of Contract & Duration: Six Months  
Posting date: September 12, 2017 
 
INTRODUCTION 
 
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration. 
 
PURPOSE OF THE JOB 
 
The Gambella-based Deputy Area Manager will work directly under the Area Manager, to support the overall implementation and strategic direction of the organization's current and future projects in Gambella. The Deputy Area Manager will regularly work with other program staff as well as support staff and will represent DRC in Gambella region in the Area Manager's absence. Furthermore, the Deputy Area Manager will be required to provide daily support and guidance to project cycle management, proposal development and program strategy. The Deputy Area Manager will ensure successful implementation of all project activities and will work collaboratively with the Area Manager to monitor the operating context to ensure DRC's programing is relevant and responsive to priority humanitarian needs. In this capacity, the Deputy Area Manager is also responsible for working closely with the Area Manager to represent DRC at the site level, including in coordination fora, with other agencies and with ARRA, and for providing the direct link in communications between DRC's Gambella field offices and the organization's Addis Ababa office. Finally, it is essential that the Deputy Area Manager collaborates with the Area Manager to provide safety and security management of the Gambella-based team and ensures all safety and security measures, including contingency plans and standard operating procedures, are in place and well understood by all staff.  
 
RESPONSIBILITIES AND TASKS 
 
To achieve the overall and specific objectives of the position, the Deputy Area Manager will perform the following tasks and undertake the following responsibilities: 
 
1.    Programming, management and Coordination: 
 
  • Contribute to the overall strategic direction and programming for DRC’s field operations in Gambella region, including co-leading humanitarian analyses and the development of project proposals.  
  • Support the supervision and implementation of DRC’s project portfolio in Gambella region targeting refugee, IDP and host communities, contributing to or leading regular programmatic and budgetary reviews and implementation, staffing and procurement planning. 
  • In consultations with the Area Manager oversees staff recruitment and daily management of the Gambella-based team, including ensuring positive and collaborative working relationships in line with DRC's Code of Conduct and assessing staff capacity to provide or recommend relevant training or coaching as needed.  
  • In the absence of the Area Manager, assume responsibility for managing the Gambella office, including ensuring compliant financial operations and budgeting, administration, human resources, logistics, procurement and security in compliance with DRC and donor regulations.  
  • Represent DRC publicly at the site level, including in coordination fora, with other agencies Local Authorities and with ARRA, and for providing the direct link in communications between DRC's Gambella field office and the Addis Ababa office. 
 
2.    Finance and Administration: 
 
  • Maintain a budget overview of the project activities, staffing and procurement, and collaborate closely with the Area Manager and Addis Ababa based finance team to monitor spending and ensure the timely utilization of all grants.  
  • Ensure full compliance with DRC and donor financial guidelines and policies. 
  • In the absence of the Area Manager, oversee responsibility for daily cash counts as well as cashbook reconciliations.  
 
3.    Human Resources:  
 
  • Support site-level recruitment processes, especially for the Incentive workers and project assistants, and ensure that relevant staffing structures are in place and are reflective of appropriate gender balance. 
  • Promote professional development by identifying training and capacity building opportunities and ensure staff are well versed in DRC's code of conduct, accountability, respectful dialogue with the refugee and host population, and prevention of sexual exploitation and abuse.  
  • Collaborate with the Area Manager and Addis Ababa human resources department to ensure staff evaluations are conducted on a regular basis.  
 
4.    Logistics and Procurement:  
 
  • Collaborate with the Area Manager, Logistics and Procurement Officer and Addis Ababa based logistics and procurement team to develop and maintain projects procurement plans. 
  • Ensure logistics and procurement processes are in place and fully compliant with DRC and donor policies and standards.  
  • Collaborate with the Area Manager and Logistics and Procurement Officer to ensure field-based records are well managed and fulfill DRC and donor requirements and are always up-to-date for use in donor reports.  
  • Monitor project budget lines to ensure spending is in line with project timelines and implementation schedules.   
 
5.    Safety and Security: 
  • Support the Area Manager in ensuring the responsibility for staff safety in the area of operation. 
  • Support the Area Manager in ensuring that all relevant information regarding safety, security and the context is collected, updated and shared in a regular and timely manner. 
  • In the Area Manager's absence, collaborate with DRC’s Safety Advisor or Country Director to make decisions and manage security incidents at a local level. 
PERSONAL SPECIFICATIONS 
 
REQUIRED 
 
  • Graduate degree in law, social sciences, education, international development, or other relevant field. 
  • Minimum of 8 years of work experience, working for an international NGO, UN agency or relevant ministry or local authority. 
  • Minimum of 5 years’ experience in general project management, managing budgets and activity implementation, and drafting reports and analyses. 
  • Minimum 4 years’ experience managing staff, preferably at senior level.  
  • Demonstrated experience working in emergency settings andworking with refugees/forced displacement settings is mandatory. 
  • International work experience working on issues relating to refugees and/or humanitarian emergencies is an asset. 
  • Technical understanding of at least one of the following sectors: Shelter, WASH, Protection, and Livelihoods. 
  • Excellent analytical and writing skills. 
  • Strong written and spoken English.  
  • Knowledge of Microsoft Office software packages and experience using data analysis tools.  
 
ADDITIONAL CHARACTERISTICS 
 
  • Excellent interpersonal skills and demonstrated ability to establish effective and working relationships with staff members, government officials, and other organizations and stakeholders. 
  • Experience with capacity building and in designing and facilitating trainings and workshops for diverse audience. 
  • Experience living and working in cross-cultural and remote environments. 
  • Ability to work well under high pressure and to take on increasing responsibilities. 
  • Independent thinking and proactive management style. 
  • For this position, early availability to take up the position will be an important consideration in the selection of the candidate. 
 
TO APPLY 
 
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.  
 
We only accept applications sent via our online-application form on www.drc.dk under Vacancies.   
 
Please forward the application and CV, in English through the stated website no later than September 24, 2017.  
 
For general information about the Danish Refugee Council, please consult www.drc.dk. 
 
We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual. 
 
 

This vacancy is now closed.
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