Emergency Response Assistant(G5)

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.The Incident and Emergency Centre (IEC) is part of the Department of Nuclear Safety and Security and reports to the Deputy Director General, Head of the Department. The IEC serves as the IAEA's focal point for preparedness and response to nuclear and radiological incidents and emergencies regardless of their cause, and for strengthening Member States' preparedness for response.

Main Purpose

Reporting to the Response System Officer, the Emergency Response Assistant provides administrative support for the Incident and Emergency System (IES) as well as the operational area of the Incident and Emergency Centre. The Emergency Response Assistant performs updates, regularly reviews and maintains appropriate records of contact information of internal and external counterparts related to the IES. He/she participates in the IES.

Functions / Key Results Expected

• Maintain, update and verify correctness of contact details for the emergency contact points in Member States identified under the "Convention on Early Notification of a Nuclear Accident" and the "Convention on Assistance in the Case of a Nuclear Accident or Radiological Emergency".
• Oversee and maintain the on-call duty roster by requesting and collecting information on availabilities from participants in the IES, setting up the initial schedule and implementing ad-hoc changes.
• Collect, register, assess and follow-up on the responses of the emergency contact points to ConvEx exercises, address the results of their participation with the relevant contact point and point out to the supervisor any communication problems which could not be resolved.
• Regularly maintain records of staff participating in the IES in the different applications of the IEC such as the on-call system, the callout system, the access system, the IES human resource database, the IES homepage and relevant email distribution groups and ensure consistency of the dataset between the different systems.
• Based on systems developments and changing arrangements in the operational area of the IEC, review and propose revisions of the documentation and emergency logistics arrangements (including emergency travel procedures) within IES. Conduct on-the-job training for staff participating in the IEC for the roles of the Logistic Officer, Communication Officer and Communication Assistants.
• Provide administrative and logistical support for the organization of internal and external meetings and events, in accordance with relevant instructions; regularly review incoming messages on central emergency communication channels and make assignment for actions to relevant officers; maintain, for the IEC operational area, file lists, paper and electronic files, liaise with Archives and Records Management (ARMS) staff on record management issues as required, facilitate and handle staff information for those staff members participating in the IES.
• Provide support and relevant expertise to the IES and participate in associated training and exercises.
  

Competencies and Expertise

Core Competencies

Functional Competencies

Required Expertise

Asset Expertise

Qualifications, Experience and Language skills

• High School Diploma - Completed secondary education.
• Minimum of five years of progressively responsible administrative experience.
• Experience in the Incident and Emergency System is an asset.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• English typing test (Level 2) and English language test (Level 2) to IAEA standard.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 43865 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
-------------------------------------------------------------------------------------------------------------------------------------------------------------
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
-------------------------------------------------------------------------------------------------------------------------------------------------------------