Finance Officer (National Contract)

We are looking for a highly qualified Finance Officer to join our DRC office in Tunisia.

Who are we?

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than thirty countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief. 

 About the job

The Finance officer, in coordination and cooperation with the program and support team members, and supervised by the Finance Manager Maghreb is expected to substantially contribute to:

- Ensure DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to financial procedures.

- Ensure DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.  

Duties and Responsibilities

Day to Day Cash and Bank Management

• Manage the petty cash during the absence of the Cashier.
• To ensure timely payments according to properly documented and authorised requests, including national staff salaries and suppliers/partners' invoices.
• To manage the cash flow, ensuring cash needs of the office are met and cash forecast is provided to the Finance Manager on a monthly basis.

Transactions & Vouchers

• Ensure that all transactions are properly coded to respective grants and budget lines are accurate and all the approval were respected.
• Preparation of tax declaration in compliance with the law and regulations
• Maintain an effective filing system and ensure that supporting documents are complete and organized accordance to DRC and donor procedures and available for inspection as required.

Bookkeeping and Data Entry

• Ensure that all financial records & accounts are compiled timely, accurately and in line with DRC financial policies and procedures.
• Participating in cash count to ensure balance as per cashbook match with physical cash.
• Review on a weekly basis  the cashbooks, to finalize the monthly cashbooks as recommended by DRC Headquarters, and send the completed cashbooks to the Finace Manager & Head of Finance and Administration by end of each month.
• Upload Cashbooks in Navision per schedule.  
• Posting re-bookings.
• Verify that the scanned vouchers are correct and  complete before sending the CDs to HQ.

Finance

• Collect and follow up on cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices
• Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.  
• Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks correctly. 
• Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors

Grants Management

• Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.  
• Follow the  track of budget lines put in place by Finace Manager and ensure lines are not overspent during or after grant period.  

Sub-Grants Management

• Ensure sub-grants instalments and expenditures are properly accounted for on time.
• Give guidance to sub- grants managers on the finance requests 

Team Coordination

• Ensure, with support of Finace Manager to respond to all finance team requests and give them support and guidance when needed.
• Ensure the follow up on the intercompany transactions with the other location

Audits

• Under the supervision of the Finace Manager, provide necessary information requested by auditors.  
• Follow up with the Audit recommendations and their implementation.

Others

• To assist the Finace Manager in ensuring compliance of financial procedures in line with DRC Operations Handbook.
• To undertake some administrative and finance  tasks and any other duties related to the nature of the position as instructed by the Finace Manager.

 

About you

To be successful in this role you must have:

• Solid knowledge of computer software and modern accounting systems
• Documented results related to the position’s responsibilities
• Good knowledge of financial and tax regulations
• Excellent accounting and financial skills
• Good organizational skills & Attention to detail
• Confidentiality & integrity
• Good cultural awareness and sensitivity
• Ability to work under pressure and meet deadlines

• Minimum 3 years of experience from working as a Financial Officer in a humanitarian context
• University degree in Accounting, Business, finance or related area
• Experience from working in complex and volatile contexts
• Fluency in Arabic, French and English, both written and verbal

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You act in line with our vision and values. 

 

We offer

DRC will offer the successful applicant a 12 Months contract, renewable depending on both funding and performance. You must be available to start work from 22nd Of October 2017 and be willing and able to work in Tunis, Tunisia.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at level C,1.

Application process

Interested? Then apply for this position by clicking on the apply button. 

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

 

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close 16/10/2017. The interviews are expected to take place on 17/10/2017.  

Need further information?

For more details on this position please contact Rim Sioua at finance.manager@drc-tunisia.org.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo