Finance Assistant - Tunis

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Tunisia.

To provide finance and administrative support, assist with the preparation of documents and maintain records and files for the Tunis Office.

Duties and Responsibilities

• Processes invoices, project advance requests, project expenditure reports etc.;
• Assists with expenditure control and checks expenditure against budgets;
• Prepares and supports the administration and performance management of Contracts and Agreements for service providers and/or partner organizations;
• Allocates invoice costs, and verifies compliance of  invoices in accordance with International IDEA’s policies and procedures;
• Processes and records cash and bank payments and ensures supporting documentation is collected;
• Prepares monthly tax declarations;
• Registers and updates contracts, invoices and daily transactions in International IDEA’s accountancy system;
• Checks the supporting documents for the project expenditure reports;
• Maintains a filing and archiving system for accounting, financial documents and records;
• Assists with the registration of internal/external communications and institutional documents, in liaison with the Archivist.

General Profile

• Has developed knowledge and skills through formal training or work experience;
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Integrates a gender and diversity perspective in all activities.

Reporting Line

• Programme Manager

Functional Knowledge

• Has established skills to perform a range of day-to-day activities.

Operational Knowledge, skills and experience

• Integrates the results-based approach into his/her activities;
• Understands how the assigned duties relate to others in the team and how the team integrates with others throughout the organization;
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.

Leadership

• No direct people management responsibility.

Problem Solving

• Recognizes and solves typical problems that can occur in own work area; evaluates and selects solutions from established options.

Impact

• Has an impact on the programme development and delivery through the quality of the services or information provided.

Communication and Interpersonal Skills

• Liaises regularly with all internal and external stakeholders involved in his/her projects;
• Acts in all assignments with personal energy and engagement.

Education and Experience

• 2 years’ experience working with finance administration;
• High school diploma and preferably business and/or secretarial education; university background is considered an advantage;
• Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage.

Terms of Contract:

Local Post. One (1) year fixed term appointment. 

Salary entry point TND 1 732.

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Tunisia.

Applying for this position:

• Applications should be submitted online no later than 25 October 2017.
• Applications must be sent in English.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.