Finance Manager

Title:                                              Finance Manager

Category:                                       Internationally recruited professional

Duty Station:                                 Mexico City, Mexico

ABOUT IDLO

The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law.

To learn more about IDLO, please visit our website www.idlo.int or follow us on Twitter @IDLO.

THE POSITION

IDLO seeks candidates for the position of Finance Manager to oversee the Finance Unit in Mexico that coordinates the implementation of the finance policies, procedures and guidelines for the Mexico Country Office to provide optimum efficient and effective support to IDLO’s programming. The Finance Manager will manage finance activities including the supervision of a finance team in a large country office in accordance with the goals and strategic needs of the Organization. The position is based in Mexico and requires travels to the Provinces where IDLO operates.

Reporting to the Operations Manager, the incumbent will work in coordination with the various programs and teams in Mexico and the Finance Unit at IDLO Headquarters in Rome, Italy. The Finance Manager will perform the following main duties and responsibilities:

Summary of key functions:

1. Effective and accurate financial resources management and oversight;
2. Implementation of program finance management and operational procedures;
3. Program budget management and proper control of accounts;
4. Ensure proper monitoring and compliance of sub-recipients and other implementing partners;

Reporting

• Lead in the monthly financial close of the Country Office (CO) and the production of monthly financial reports.
• Prepare relevant financial reports related to the country office, and ensure accuracy of the reports prepared, taking necessary corrective measures into consideration. Accounts Payables
• Review all expenses and comply with internal control systems in accordance with IDLO policies and procedures and donor rules.
• Preparing and/or reviewing monthly reconciliation reports and schedules (including advances) ensuring that all outstanding issues are addressed on a timely manner.
• Performing field office balance sheet account reconciliations on a timely basis and ensuring that differences or discrepancies are addressed in a timely manner.
• Ensure that financial procedures in place comply with the financial and procurement requirements of IDLO as well as donor rules are regulations. Cash and bank management 
• Prepare monthly and annual Cash Flow forecasts, review and consolidate monthly cash forecasts for the country office ensuring funds are fully reconciled before submitting to Rome for processing.
• Ensure adequate availability of funds for program implementation and operational costs at any one time.
• Work closely with IDLO bankers ensuring all interests related to IDLO are in place.
• Prepare monthly cash and bank reconciliation ensuring all issues arising are addressed within a reasonable time.
• Ensure adequate controls around the management and use of cash, including appropriate cash counts and reconciliations on periodic basis. Grants and budget management
• Ensure costs are allocated in accordance with the approved program budgets and IDLO chart of accounts.
• Coordinate with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Supervision and team management 

• Supervision of local staff in the finance department.
• Provide Finance induction briefing to new employees and develop and conduct relevant finance training for staff. Sub-grants management
• Coordinate the sub-granting processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-grants.
• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports and outstanding advances.
• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.
• Review the periodic cash projections and cash transfer documents to sub-grantee and advise on potential risk issues in relation to these transfers. Ensure financial reports are reconciled prior to making payments to sub grantees.
• Ensure each sub-grantee submits financial reports in accordance with sub-grant agreements and review financial reports for reasonableness; verifying consistency in programmatic delivery and financial spending.

IDEAL CANDIDATE PROFILE

Education and Experience

• Minimum of Bachelor’s degree in Commerce, Finance or Accounting with a certified accounting qualification such as ACCA, CPA or CFA is required. Master’s in related field is highly desirable.
• Minimum of six (06) years progressively responsible experiences in finance, with three (03) of those being in the international development sector or in the non-profit sector.
• Knowledge of, and proven work experience using accounting software, with a preference for NAVISION.
• Solid experience of managing grants with a program budget of around USD 20 million.
• In-depth knowledge of major international donor rules and regulations required. Experience with INL is an asset.

Languages

• Fluency in Spanish and English is required. Specific knowledge, skills and competencies
• Very good technical expertise in all areas of finance; compliance, accounting, budgeting, controlling and reporting.
• Proven experience in managing and build the capacity of a small finance team.
• Excellent analytical, critical reasoning and problem-solving skills.
• Demonstrated ability to effectively use Microsoft office programs and specific finance software applications.
• Team player with positive attitude, flexible mind, and good coaching and motivational skills.
• Comfortable working in multi-cultural settings.
• Open to change and ability to work in a transitional and complex organizational structure.
• Keen sense of ethics, integrity and commitment to IDLO's mandate.

COMPENSATION AND BENEFITS 

The successful candidate will be contracted for an initial period of 12 months, with the possibility of an extension based on satisfactory performance and funding availability.

For this internationally recruited position, IDLO shall offer monthly basic compensation in the range of USD 5,000.- and additional benefits package including medical, mission insurance and provident fund.

HOW TO APPLY

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications.

All interested applicants are encouraged to apply via our website: www.idlo.int/jobs and submit the completed IDLO Personal History Form (PHF), resume and cover letter.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities. 

IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

Application deadline is 07 January 2018 (23:59hrs Rome time)