Field Finance Assistant

Freetown

Organization: UNOPS - United Nations Office for Project Services
Location: Freetown
Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
Occupational Groups:
- Administrative support
- Banking and Finance
Closing Date: Closed

Background Information - Job-specific

Under the guidance and direct supervision of the Logistics Officer and the Programme Support Officer, the Fleet Logistics Assistant manages and ensures the provision of efficient and timely logistic and transportation support services to Country Office and Operations/Project Centers. In the discharge of her/his duties, the Fleet Logistics Assistant liaises with UNOPS Programme Support Officers, Hub resource manager, Project Managers and Logistics Team in order to ensure consistent service delivery. She/he will Perform unskilled to skilled maintenance, preventative maintenance and general repairs to Organizational vehicles and generators as assigned as needed. The Logistics Fleet Assistant promotes a client, quality and results-oriented approach.

Functional Responsibilities

Functions / Key Results Expected

Summary of Key Functions:

Implementation of operational strategies
Financial and administrative support
Support to knowledge building and sharing

1. Ensures implementation of operational strategies, focusing on achievement of the following results:
Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies

2. Provides Financial and administrative support , focusing on achievement of the following results:

Assistance in proper control of the supporting documents for payments and financial reports; payment execution.
Processing of financial documentation (vouchers, supporting documents, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; travel claims, and other entitlements are duly processed
Payable management - tracking of invoices to ensure timely payments to vendors
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems.
Follow-up with clients and other United Nations agencies for information relating to payments.
Preparation of routine correspondence, faxes, memoranda and reports in accordance with standard operating procedures.
Extracting, inputting, copying and filing data from various sources.
Maintenance of the proper and complete filing system for financial records and documents.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the trainings for the operations/ projects personnel on Finance.
Contributions to knowledge networks and communities of practice.
Other assignments as assigned by supervisor.

Impact of Results The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Education

Education:
Completion of Secondary School with relevant certification/ High School Diploma Certification is required.

Applicants with Diploma Certificate in Accounting, Finance, Business Administration and other relevant discipline with three (3) years of relevant work experience will be considered.

Applicants with Bachelor’s Degree in relevant discipline with 1 year of relevant work experience will be considered.

Experience:

Minimum 5 years of relevant accounting and financial experience at national level is required. A first-level university degree (Bachelor’s or equivalent) or higher qualification in the relevant discipline (accounting, finance, business administration) may substitute for some or all of the required years of experience.

Experience in ERP and/or accounting packages (e.g. ATLAS, oneUNOPS, etc) is added advantage.

At least one (1) experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions), including usage of spreadsheets, is required.

Experience working in an international organization desired.

Experience working in the United Nations system an asset.

Knowledge of UN financial and administrative rules and regulations an asset.

Language:
Fluency in written and oral English is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Good knowledge of financial rules and regulations
Good IT skills

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA)
Contract level: LICA 5
Contract duration: 1 Year

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
This is a National (Local) position of Sierra Leoneans.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

This vacancy is now closed.
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