Finance and Administrative Assistant (National contract)

Saharawi Refugees Camps. Tindouf, Algeria

We are looking for a highly qualified finance and Admin Assistant to join our DRC office in Algeria.

Who are we?

DRC has been operating in the Middle East and North Africa (MENA) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices in Libya/Tunisia, Jordan, Syria, Iraq, Lebanon, Turkey and a Regional Office in Amman. DRC has 17 offices and approximately one thousand staff members across the MENA region.

DRC has been working in the Maghreb region since 2011. DRC/DDG works with vulnerable people who are displaced / affected by conflict, instability. DRC/DDG has offices in Libya, Tunisia and is now opening an office in Tinduf/Camp Weather Haven, Algeria with a focus on livelihood support for the Sahrawi and support to youth in camps.

About the job

Under the direct supervision of the Support Service Manager, the Finance and Admin Assistant performs the duties of Cashier and supports the day-to-day administration of DRC office in Algeria, in adherence with DRC and donor guidelines and standards.

Duties and Responsibilities

• Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
• Make timely payments accordingly with procedures
• Manage petty cash and clear small cash advances, upon request, ensuring safe custody of cash
• Ensure daily cash counting and reconciliations
• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity of invoices
• Complete cashbook an monitor cash flow management
• Organize, file and scan all payment vouchers with related supporting documents when corrected and approved Cash Book and BFU has been returned from HQ in Copenhagen
• Support the day-to-day activities of the office
• Act as focal point and arrange maintenance for office and guesthouses; including cleaning services
• Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analyzing, and, handling day-to-day problems and situations
• Prepare drafts of letters and official communications, meeting minutes and summaries of actions to take, tracking progress on issues planned
• Responsible for updating monthly the staff contact list
• Responsible for staff ID card management and traceability of DRC/ Donor Equipment use
• To assist with any other duties in the Department, as directed by the Support Service manager and the Head of Office
• Translation of office documents when requested

About you

To be successful in this role you must have:

• Minimum of one (1) years’ experience working or volunteering in a similar position
• Experience working in Tindouf and the Saharawi area of Algeria
• Experience of managing and handling cash

Moreover, we also expect the following:

Required qualifications  

• At least, a 3 year post-secondary school diploma in administration, management, accounting or finance; but preferred a University degree in Accounting, Finance, Business or Public Administration, Management or related fields

• Arabic / Hassanya (Proficient)
• English (Proficient)
• Spanish and French are an advantage

 Desirable qualifications

• Strong written and mathematical skills 
• Strong organizational skills 
• Flexibility and adaptability to changeable workload 
• Good communication skills and ability to work as part of a team 
• Good computer skills (especially MS Word and Excel) 

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You act in line with our vision and values. 

We offer

DRC will offer the successful applicant a 6 months contract, renewable dependent on both funding and performance. You must be available to start work from 1 Of January 2018 and be willing and able to work in Saharawi Refugees Camps. Tindouf, Algeria.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at grade on the DRC Algeria salary scale.

Application process

Interested? Then apply for this position by clicking on the apply button. 

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Applications close 28/12/2017. The interviews are expected to take place on the 29th of Decmeber 2017.  

Need further information?

For more details on this position please contact Laura Hernández at hoo@drc-algeria.org.

Please note that applications sent directly to Laura Hernández will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo