Administration Assistant (National Position), Kirkuk - Iraq

Rights Respected, People Protected

Background:

NRC has been operating in Iraq since 2010, to respond to the needs of the most vulnerable people affected by ongoing conflict in the region. NRC has a country office in Erbil, KR-I, and area offices in Baghdad, Dohuk, Kirkuk and Nineve.

NRC’s national program strategy for 2018 will facilitate a shift from emergency response tools towards longer-term initiatives while maintaining the effective delivery of the robust emergency response. In 2018, NRC Iraq will maintain a sectoral focus on education, Information Counselling and Legal Assistance (ICLA) and livelihoods interventions, complemented by post-emergency WASH and shelter interventions with a two-pronged approach within CCCM: both in-camp and in urban and peri-urban areas. Cash-based and innovative programming will be at the center of NRC Iraq’s efforts. NRC will prioritize assistance to those who have been left outside of social assistance schemes and recovery and reconstruction efforts, which will have prevented them from seeking durable solutions.

In 2018, NRC’s target population will be new underserved communities and locations, with a focus on IDPs returning to destroyed and disrupted communities unable to reintegrate due to insecurity. NRC will also prioritize serving vulnerable IDPs unable to return for reasons outside of their control, and responding to short-term displacement as a result of localized conflict and asymmetric attacks.

Overview:

The purpose of Admin Assistant position is to implement day to day support functions and activities. The main duty of the Admin Assistant is to Arrange for staff and visitor’s visas, flight bookings, transport and accommodations and ensure that utility bills (e.g. electricity, water, phone) are paid on time. Admin Assistant will be reporting to HR/Admin Officer. The position is based in Kirkuk.

Ideal Candidate:

A University graduate or equivalent degree with minimum (2) two years’ experience from working as a Support Function Assistant in a humanitarian/recovery context. The candidate ideally should have previous experience of working in complex and volatile contexts. The ideal candidate should fluently speak and write Arabic and English. Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications required.

Responsibilities:

• Welcome visitors to the NRC office, and direct them accordingly.
• Receive and record all incoming deliveries (correspondences) & manage telecom at reception.
• Receive, distribute and register mails, documents and reports.
• Arrange for staff and visitors, flight bookings, hotel accommodations and hospitality arrangements in Mosul office.
• File administrative documents according to procedures.
• Make appointments and keep itineraries for NRC visitors when required.
• Receive and reconcile all flight and accommodation invoices and arrange for payments in coordination with finance.
• Ensure that office is kept clean and provide line management support to office cleaners.
• Responsible for maintenance of offices and guesthouses.

Qualifications:

• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Ability to work under pressure with limited supervision

The post will be for (11) eleven months’ contract duration with possibility of extension- subject to funds.

Salary: 4/1 according to NRC-Iraq's salary scale.

Benefits: Health insurance.

Duty Station: Mosul, Nineveh Area Office.

FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

For more information, please find enclosed the job description.