Human Resources Assistant

Job Opportunity in the Human Resources area in UNICEF Colombia. The Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations. The efficiency and efficacy of the support and assistance provided by the Human Resources Assistant supports the strengthening of the offices’ capacity in attracting, retaining and motivating staff of the highest caliber within his/her office, which in turn strengthens UNICEF’s capacity in helping the most vulnerable women and children in a particular country programme.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Key functions, accountabilities and related duties/tasks:

Support in processing of entitlement and benefits

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

• Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
• Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
• Monitors life-cycle of recruitment process to update supervisor as necessary.

Support in learning and development

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

 Support in organization design and job classification

• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and Regional Office over status of requests to ensure timely completion.
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

Time Attendance

• Maintains and updates a system which monitors the absence of staff.

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies:

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to Human Resources area.

Experience:

A minimum of 6 years of progressively responsible human resources and administrative  work experience required. Experience in developing, monitoring and evaluating training programmes, and carrer planning.

Language Requirements:

Good level of english is required ( 70/100 in english test)