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Finance and Budget Technician II

Port-au-Prince

  • Organization: WHO - World Health Organization
  • Location: Port-au-Prince
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Technology, Electronics and Mechanics
    • PAHO/WHO Representation, Haiti
  • Closing Date: Closed

OBJECTIVE OF THE OFFICE/DEPARTMENT
This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables countries to shape the sub regional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.
 
DESCRIPTION OF DUTIES
         
Under the direct supervision of the Administrator, and the general guidance of the PAHO/WHO Representative (PWR), the incumbent assists with the budget and financial operations of the PWR Office, and is responsible for, but not necessarily limited to, the following assigned duties\:
  1. Coordinate budget and financial activities of the Office of the PWR, assisting in the planning, compilation and preparation of the Biennial Work Plan (BWP) and the semiannual program of work, including the allocation of assessed and voluntary contribution funds by program area; ensure that all assessed and voluntary funded transactions in the areas of budget control, finance, and accounts are managed in accordance with established PAHO rules, regulations, directives and procedures; provide  direction and guidance on accounting matters to staff;
  2. Initiate and/or approve budget and finance related actions in the PASB Management Information System (PMIS) for temporary staff and contingent workers; serve as Compensation Finance Partner Within Entity in PMIS for the PWR;
  3. Update budget and financial information in PMIS and in any other databases for reporting needs; provide feedback to enhance existing databases;
  4. Verify the execution of funds in accordance with the approved budgetary allocations; monitor and update funds as received; review documentation and source of funds prior  to the establishment and request of financial commitments; monitor the use of the funds; analyze expenditures; determine availability of funds in each source; initiate transfer of expenses with Project Manager’s justification and relevant approval; amend financial commitments to ensure availability of funds for future activities;
  5. Coordinate operational budget and financial activities, verifying that  transactions are performed in accordance with relevant rules; create invoices and payment requests ensuring accurate calculations and relevant supporting documentation; 
  6. Complete settlement run for US dollar  and local currency bank accounts, issuing checks and payment instructions;
  7. Process accounting entries for receipts, identifying beneficiary and other relevant information to ensure prompt application of funds;
  8. Ensure adequate funding of local currency accounts and initiate replenishment requests when necessary;
  9. Calculate and process Staff Health Insurance (SHI) advance payments to active staff, retirees and hospitals, etc.;
  10. Review calculations and initiate daily allowance disbursements  to participants for meetings; seminars, conferences, etc.;
  11. Maintain and update Signatory panel as needed (letters and documentation);
  12. Monitor outstanding financial transactions, i.e., amounts due from staff, non-staff, sponsors and customers;
  13. Follow up with suppliers identified as having pending goods/services to deliver or those that have not presented invoices within the month the goods and services are received;
  14. Coordinate with technical units the receipt of pending financial reports to justify transfers to counterparts through different modalities of technical cooperation;
  15. Collaborate with the Administrator to monitor the payment of Government quota contributions and in the establishment or modification of internal operating procedures; maintain files on the Government’s Quota contributions and provide information and support to both Headquarters and the Government in this respect;
  16. Ensure that PAHO’s financial Rules and Regulations are adhered to in the obligating and disbursement of funds of the Organization, and that security control measures are in place and operational with respect to financial aspects of the Representation, as recommended by Headquarters; 
  17. Reconcile financial reports, making adjustments as necessary and advising of any discrepancies; provide information regarding the financial operations;
  18. Ensure that the year end closure procedures are followed, in accordance with established practices and procedures; perform the monthly bank reconciliation;
  19. Monitor the financial billings of the local employment agency  and consultants; approve payments;
  20. Maintain the registration and inventory control of the PWR Office;
  21. Compose routine letters, memoranda, electronic mail, reports, charts on own initiative or from verbal instructions using standard office computer software;
  22. Perform other related duties as assigned.
REQUIRED QUALIFICATIONS
 
Education\:
Essential\: High school diploma with formal training in the accounting or financial field.
 
Desirable\: Specialized training at the college, university or business school level with emphasis on accounting would be an asset.
 
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.  WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).  The list can be accessed through the link\:  http\://www.whed.net/.  PAHO will also use the databases of the Council for Higher Education Accreditation http\://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https\://nces.ed.gov/collegenavigator to support the validation process.
 
Experience\:
Essential\: Seven years of experience in general accounting work, including experience with automated systems for financial and budgetary control operations or five years of experience in accounting/financial budgetary operations, and one year of college or university level courses towards a declared minor/major in the area of accounting, finance or business administration. 
 
SKILLS\:
PAHO Competencies\:
  • Intrainstitutional Action\:  Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
  • Analysis, Synthesis, and Forecasting \:  Objectively analyzes situations and, based on evidence and knowledge, suggests actions to improve implementation. Bases one's actions on available information, applies knowledge acquired from experience. Prioritizes the information according to one's needs or the Organization's. Is capable of anticipating the implications of analyzed situations between one to six months ahead.
  • Teamwork\:  Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
  • Service Orientation\: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
  • Administrative support for technical cooperation interventions\: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of  available options to provide support for the technical cooperation teams.
  • Accountability\: Accurately and objectively provides information, as required, on one’s activities.  Prepares accurate and objective reports on one’s activities and partial/final results.  Can account for each of the specific tasks of one’s work.
  • Devising the budget for interventions and cost optimization\:   Participates in the formulation of intervention plans, providing input to ensure an adequately funded budget. 
Technical Expertise\:
  • Proficiency in the use of automated financial accounting systems and specialized information systems associated with assigned responsibilities.
  • Knowledge of budgeting and accounting principles and practices and ability to analyze financial data.
  • Ability to plan, organize, coordinate and carry out financial/accounting processes, such as\:  monitoring budget and accounting activities, developing operational standards and procedures manuals, determining priorities, adjusting or identifying new internal procedures, etc.
  • Skills in planning, organizing, evaluating, problem-solving and decision-making of office management processes.
  • Ability to write/originate routine and non-routine correspondence and reports.
  • Ability to supervise, including skills in planning, organizing, evaluating, problem-solving and decision-making of office management matters.
Languages\:
Very good knowledge of English or French with a working knowledge of the other language. 
 
IT Skills\:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Working knowledge of automated systems and microcomputers particularly with regard to financial, accounting, and/or administrative operations. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.
 
REMUNERATION
Annual Salary\: (Net of taxes)
Haitian Gourdes 1,666,096
 
ADDITIONAL INFORMATION (Local Recruitment)
THIS VACACNY NOTICE MAY BE USED TO FILL OTHER SIMILAR POSITIONS AT THE SAME GRADE LEVEL.
 
Only candidates under serious consideration will be contacted.
 
A written test may be used as a form of screening.
 
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
 
For information on PAHO please visit\: http\://www.paho.org
 
PAHO/WHO is committed to workforce diversity.
 
PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
 
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance).  Other benefits include\: 30 days annual leave, dependency benefits, pension plan, and health insurance scheme.
 
All applicants are required to complete an on-line profile to be considered for this post. 
 
Administrative/support positions in Haiti are open to Port-au-Prince metropolitan area residents only.  Candidates must be Haiti citizens or be a permanent legal resident in the country.
 
Candidates will be contacted only if they are under serious consideration.  A written test and/or interview will be held for this post.  The post description is the official document for organizational purposes.
This vacancy is now closed.
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