Finance Assistant II (LOAs)

Brasília

Organization: WHO - World Health Organization
Location: Brasília
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Banking and Finance
- PAHO/WHO Representation, Brazil
Closing Date: Closed

OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables the country/ies to shape the sub regional, regional, and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation with the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.

DESCRIPTION OF DUTIES

Under the general supervision of the Administrator and the direct supervision of the Finance and Budget Specialist, the incumbent is responsible for, but not necessarily limited to, the following assigned duties\:

Provide support for the administrative processes and financial arrangements related to the implementation, execution and monitoring of Letters of Agreements (LOAs) and Small Financial Contributions to Governmental Counterparts; ensure that these processes are conducted in accordance with the Organizationâs financial regulations, policies and practices; ensure accurate reconciliation with the official accounting records of the Organization;
Assist technical teams in the exchange of communications with national counterparts and other external institutions to ensure that the required official documentation related to the letters of agreement is prepared in accordance with the Organizationâs rules and regulations; review supporting documentation of the beneficiary institutions under the agreement, and other supporting documents that are required; process requests for transfer of funds to the beneficiary institutions;
Monitor the progress of deliverables as specified in the letters of agreement with national counterparts; issue instructions for the preparation and presentation of technical and financial reports; ensure that receipts are accounted for and invoices are received for disbursement of funds and final obligation liquidations;
Provide support for all business processes pertaining to LOAs and Small Financial Contributions to Governmental Counterparts including the creation of contracts, creation of payment schedules, preparation of invoices, amendments to LOA contracts and invoices, in collaboration with Headquarters;
Provide support to External Auditors;
Use the LOA Management System as a tool for monitoring the LOAs and Small Financial Contributions to Governmental Counterparts; update the LOA Management System with the latest status of Small Financial Contributions to Governmental Counterparts, as well as Letters of Agreements; generate standard reports; monitor activities related to Letters of Agreement; keep proper records and regularly update information on delinquent institutions;
Develop and deliver training programs for the beneficiary institutions about LOAs and Small Financial Contributions; support the beneficiary institutions on rendering of accounts; analyze and monitor the rendering of accounts and provide feedback to the technical teams; prepare financial reports from the analyses;
Perform periodic visits to national counterparts, in close coordination with technical teams, for the control, monitoring, and follow-up of the expected deliverables, as specified in the letter of agreement; verify the execution of the authorized expenditures;
Prepare monthly and ad-hoc status reports of Letter of Agreements, as required by operational procedures and audits;
Monitor and analyze data in the accounting system to ensure that funds disbursed through letters of agreement and Small Financial Contributions to Governmental Counterparts are reconciled; prepare and process accounting entries as required;
Liaise with external partners/national counterparts with regard to financial reporting matters, outstanding accounts receivable balances and refunding of any unutilized resources;
Initiate and maintain effective written and verbal contact with the technical teams, and those involved in the management of letters of agreement; assist with the financial implementation requirements, the analysis of unliquidated obligations, accounts receivable, expenditure recognition and follow up on expired and expiring projects;
Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education\:

Essential\: Certificate of completion of high school.

Desirable\: Specialized training at the college, university or business school level with emphasis on accounting and/or finance would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http\://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https\://nces.ed.gov/collegenavigator to support the validation process.

Experience\:

Essential\: Five years of experience in general accounting work, including experience with automated systems for financial operations or three years of experience in accounting/financial operations, and one year of college or university level courses towards a declared minor/major in the area of accounting, finance or business administration.

SKILLS\:

PAHO Competencies\:

Intrainstitutional Action\: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
Analysis, Synthesis, and Forecasting\: Objectively analyzes situations and, based on evidence and knowledge, suggests actions to improve implementation. Bases one's actions on available information, applies knowledge acquired from experience. Prioritizes the information according to one's needs or the Organization's. Is capable of anticipating the implications of analyzed situations between one to six months ahead.
Teamwork\: Encourages team members, adds significant contributions when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
Service Orientation\: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
External Action\: Establishes and maintains identifiable, results-oriented mutually beneficial productive relations and partnerships with counterparts in other institutions and sectors. Able to sustain working relationships with people in other institutions.
Accountability\: Accurately and objectively provides information, as required, on oneâs activities. Prepares accurate and objective reports on oneâs activities and partial/final results. Can account for each of the specific tasks of oneâs work.
Administrative support for technical cooperation interventions\: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.

Technical Expertise\:

Knowledge of finance/accounting principles and practices, with the ability to analyze financial data and determine related accounting transactions; knowledge of IPSAS rules.
Proficiency in the use of automated financial accounting systems and specialized mainframe or minicomputer software associated with assigned responsibilities.
Ability to plan, and monitor financial processes often involving complex administrative actions, such as\: monitoring budget and accounting activities, evaluating priorities, recommending adjustments on new internal procedures, etc.
Skills in planning, organizing, evaluating, problem-solving and decision-making for routine office management processes.
Ability to research, analyze, organize information and prepare summary reports.
Ability to write/originate routine and non-routine correspondence and reports.

Languages\:

Very good knowledge of Portuguese and English. A working knowledge of Spanish would be an asset.

IT Skills\:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project will be an asset.

REMUNERATION

Annual Salary\: (Net of taxes)

Reais 98,470.00

ADDITIONAL INFORMATION (Local Recruitment)

THIS VACANCY NOTICE MAY BE USED TO FILL OTHER SIMILAR POSITIONS AT THE SAME GRADE LEVEL.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit\: http\://www.paho.org

PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance). Other benefits include\: 30 days annual leave, dependency benefits, pension plan, and health insurance scheme.

All applicants are required to complete an on-line profile to be considered for this post.

Administrative/support positions in Brazil are open to Brasilia metropolitan area residents only. Candidates must be Brazilian citizens or be a permanent legal resident in the country.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official document for organizational purposes.

This vacancy is now closed.
However, we have found similar vacancies for you: