Business Support (Logistics) Assistant -SC4- 2018/14

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

 Job holders may either perform administrative support functions in the front office and report to logistics Officer (Operations), or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

TERMS AND CONDITIONS

• The applicant should be either a Yemeni national or have a valid Yemeni Residence/work permit at the time of application.
• Only candidates who are short-listed will be contacted
• Applications must be submitted online (use English language)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Language: Fluent (level C) English and Arabic in both oral and written communication

Experience:

• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative and logistics work.
• Good experience in Geographical Information System

  Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.  

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support for obtaining security clearance from MOI and De Confliction from EHOC
2. Coordinate all process for SC and De Confliction with Transporters/WFP Security Unit
3. Prepare necessary documentations and liaise with authorities for clearance
4. Extract and timely recording of data within the specific technical area of work
5. Follow up and liaise with MOI for all SC submitted for clearance
6. Monitoring of trucks movement with De Confliction to its final destinations.
7. Act as a point of contact for SC/De Confliction and general operational queries requesting assistance where necessary.
8. Follow up on any truck detention and follow up with WFP Security Unit for early release and track the trucks to its destination
9. Ensure affective response at the onset of the crisis
10. Be responsible for data integrity to facilitate availability of accurate information in corporate systems
11. Be responsible to generate reports/prepare analyses for the information of management
12. Identify discrepancies in statistics and data, such as missing information, and report to senior staff in order to expeditious SC/De Confliction
13. Carefully Verify/revise information provided by Transporters and ensures that the information for the purpose of Security Clearance/De Confliction is correct
14. Keep informed all Transporters on the status i.e. approval/denials

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

DEADLINE FOR APPLICATIONS

22 March 2018

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Female applicants and qualified applicants encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.